Executive Business Administrator

We’re shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact.

The Global Marketing Engines and Experiences team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency.

This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate exceptional attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities.

The successful candidate will serve as a trusted partner to senior leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross-organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Executive Calendar & Time Management

• Own strategic calendar management, aligning leader time with business priorities
• Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
• Ensure leaders are well-prepared with agendas, briefing materials, and logistics

Executive & Stakeholder Engagement

• Serve as a trusted partner and representative of leadership with internal and external stakeholders
• Facilitate cross-organizational communication and information flow

• Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making

Operational Excellence & Rhythm of Business (ROB)

• Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
• Track follow-ups and action items to ensure alignment and execution across teams
• Continuously improve processes and operational efficiency

Cross-Functional Collaboration

• Build strong partnerships across teams to support organizational initiatives
• Navigate ambiguity and drive alignment in a highly matrixed environment
• Act as a liaison across organizations to support priorities and business outcomes

Travel & Logistics Management

• Coordinate complex domestic and international travel, including itineraries and logistics
• Provide real-time support to leaders during travel and manage escalations as needed

Events & Team Engagement

• Plan and execute team events, leadership meetings, and offsites
• Manage vendors, logistics, budgets, and communications to deliver high-quality experiences

Resource & Budget Management

• Support budget tracking, expenses, and procurement processes
• Ensure compliance with company policies and financial guidelines

Organizational Support & Culture

• Contribute to a positive, inclusive, and collaborative team culture
• Support onboarding/offboarding and team operations
• Mentor peers and share best practices within the Business Support community

  Other

Embody our culture and