2nd Assistant to CEO

If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships – Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios – our premium content can reach billions of consumers around the world.
Our corporate headquarters in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!
---

The 2nd Assistant provides comprehensive administrative support to the CEO under the direction of the 1st Assistant. This position requires strong organizational and time management skills, as well as the ability to interface with all internal departments, external clients, and vendors. The ideal candidate is an experienced admin who has a desire to learn and enthusiasm for being part of a growing entertainment studio! 

Responsibilities

• Heavy phone management; acts as main point of contact for all incoming and outgoing calls
• Maintain awareness of industry and business partners, high priority contacts and correspondence
• Greet visitors and clients as front-facing liaison, provide a welcoming and professional representation of the CEO’s office
• Support Chief of Staff in calendar management and scheduling; including coordination of internal and external meetings, calls and correspondence across multiple time zones
• Coordinate and confirm restaurant reservations; ordering-in meals as necessary
• Organize and maintain offices spaces, process mail, inventory supplies and storage; partner with Operations to ensure necessary items are stocked 
• Organize, maintain, and track filing systems and databases for business and personal needs, including but not limited to: contacts, processes, gifting
• Direct documents to appropriate parties, obtain necessary approvals, collect and prepare information as needed
• Reconcile and process monthly expense reports
• Event and travel management including but not limited to: ground transportation, catering orders, tickets and reservations, supporting guests needs
• Support Chief of Staff in commercial and personal travel preparation, including overnight and international accommodations, arranging itineraries and processing of documentation
• Support Chief of Staff in organization and preparation for company outings and retreats
• Ad hoc duties and/or special projects

Requirements

• 1+ years of administrative experience in entertainment industry, preferably at an agency or management firm
• Strong project and time management, strategic thinking and problem-solving skills
• Resourceful, proactive, reliable, and assertive when necessary
• Ability to communicate effectively and efficiently through strong written and verbal correspondence with all levels of management
• Extreme attention to detail and ability to prioritize effectively in any situation
• High level of discretion, proven ability to handle confidential and sensitive information

The hourly rate range for this non-exempt position in Los Angeles is $20.00-21.64. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors.  The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc. 
#media #hybrid
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions. Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.Recruitment Fraud AlertIt has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydan