Administrative Receptionist

Administrative Assistant -Receptionist - Onsite

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Receptionist  to join our Caleb Brett team, on site, at our Deer Park facility. This is a fantastic opportunity to learn and grow a versatile career in the Inspection and Testing business, with Intertek, a Global and Award-winning leader in the ATIC Industry!

Intertek Caleb Brett provides specialized Cargo inspection and analytical assessment services to the oil and gas, chemical and other commodities markets. With a global network of laboratories, 24/7 availability, and more than 130 years of exceptional customer service, our customers receive independent inspection and testing with industry-leading customer service.

Intertek / Caleb Brett is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

This position is responsible for overseeing the administrative and front desk responsibilities of the Deer Park branch, as well as assisting with the billing of customer invoices. This position reports directly to the Billing Coordinator

Shift/Schedule:   8 am to 5 pm CDT, Daily, Mon Thru Fri

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

• Ensuring that all phone calls are answered within two rings

• Maintaining the utmost client and staff satisfaction

• Maintaining a high degree of accuracy in data entry

• Responsible for maintaining order and supplies of the break and supply rooms 

• Maintain and update phone, mail, and email listings

• Greet guests

• Ensure break room supplies – coffee, paper towels, etc are fully stocked. 

• Maintain order of kitchen and supply room 

• Distribute incoming and outgoing mail

• Prepare overnight packages

• Managing the employee birthday and anniversary recognition program 

• Filing of all paperwork accurately and in a timely manner

• Perform other duties as required

• Full understanding of billing policies and procedures.  Assists department manager in implementing new or updated policies

• Bill customer invoices for work performed

• Work with Operations and laboratory staff to ensure all details are covered in the billing

• Review with Operations and laboratory to correct any discrepancies

• Keep current on all billing              

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties. 

Minimum Requirements & Qualifications:

• High School diploma or equivalent
• Two or more years’ experience in a fast-paced office environment
• Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
• Must be detailed-oriented and able to effectively prioritize and organize workload, with efficient time management 
• Ability to com