Job Posting Title

Contracting & Procurement Ofcr

Agency

025 OKLAHOMA MILITARY DEPARTMENT

Supervisory Organization

Oklahoma Military Department

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Salary:  $52,708 - $65,000

 

Note: Starting salary will be determined based on education and experience.

 

Position Summary:  The Oklahoma Military Department is a state agency responsible for the administration of the Oklahoma Army and Air National Guard to ensure units and personnel are readily available when called to support the state and nation. It’s a unique state and federal relationship accomplished through various Cooperative Agreements with the National Guard Bureau. This procurement position is an integral part of that process assigned to the Comptroller Division working closely with the staff and members of the federal programs. The Military Department prides itself on customer service and the ability to work together as a team.

 

Benefits:  This is a full-time state position that provides a percentage of matching contributions to employees’ retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year.  The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

 

Essential Functions:

• Successfully work as part of a contracting team to provide support to agency personnel requesting goods and services.
• Effectively communicate and advise agency personnel on the state and federal purchasing rules, regulations and laws.
• Review purchase requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery.
• Make recommendations concerning products and services, identify available sources of supply, and determine the appropriate method of acquisition.
• Prepare solicitation packages; schedule bid meetings; evaluate bids for accuracy and compliance; and recommend award to responsible bidder.
• Execute contracts, purchase orders, change orders and other documents within delegated authority.
• Perform contract administration, including liaison between vendors and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders.
• Process and audit individual purchase card transactions in accordance with policy.
• Reconcile outstanding encumbrances with department personnel.
• Assist the CFO in the development of the agency’s Internal Purchasing Policy.
• Maintain integrity and professionalism when representing the agency at public and private sector meetings.
• Prepare various financial reports related to the procurement area.
• Proficient with Microsoft Office Suite (specifically Excel and Word).

• Participate in on-going training to maintain annual CPO certification. 

• Perform other related duties as assigned. 

 

Knowledge, Skills and Abilities:

• Strong organizational and analytical skills.
• Excellent attention to detail, ability to multi-task and meet tight deadlines.
• Intermediate use of Microsoft Office products (specifically Excel and Word).
• Budget forecasting experience a plus.
• Ability to read and interpret laws, regulations and policies.

 

Education:

Associate degree or two years of college, with preference for Business, Finance or Accounting coursework or closely related field.  Four years of State of Oklahoma purchasing experience may substitute for education requirement.

 

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