Executive Assistant for SAP's Strategic Engagement Unit (SEU)

We help the world run better
At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed. 

 

 

What You’ll Do: 

 

Strategic Support:

• Provide executive and administrative support to 2-3 Vice Presidents within SAP's Strategic Engagement Unit (SEU), covering global leaders across different time zones to include Americas and Asia Pacific
• Serve as back-up support to the SEU Team Executive Assistant, ensuring seamless coverage across leadership support needs 
• Anticipate VP needs and proactively coordinate across teams and functions, representing the organization with professionalism in interactions with both internal and external stakeholders
• Identify and implement innovative practices to streamline administrative processes and improve team efficiency
• Foster a sense of community across the SEU community and contribute to best practices across administrative network 

Scheduling and Coordination:

• Manage complex and dynamic calendars for 2-3 global VPs, balancing time zones, priorities, and competing demands
• Coordinate and prepare materials for meetings, customer sessions, and executive presentations, ensuring leaders are fully briefed and equipped
• Act as a central contact between internal/external stakeholders, maintaining positive relationships and ensuring timely communication
• Preparation and follow-up of meetings, including taking meeting minutes and capturing action items
• Admin support for new starters to the team, including ordering equipment and monitoring induction

Travel and Event Management:

• Plan and coordinate travel itineraries, managing logistics from booking to expense management
• Process expenses related to travel and meeting coordination in a timely manner
• Support internal and customer-facing events, including logistics planning, room bookings, catering, executive dinners, and hospitality coordination
• Manage finance approvals and ensure compliance with SAP’s expense and procurement policies for internal and customer-facing events
• Partner with internal teams to ensure seamless execution of key events, such as leadership meetings, customer workshops, and regional summits

Process Management:

• Manage workflow items such as time-off requests, purchase orders, distribution lists, etc.
• Assist in equipment procurement for VP and the wider team
• Submission of Procurement Requests as needed.

 

What You Bring:

• 6 to 8 years of administrative and/or business support experience in fast-paced environment
• Experience in tech industry is preferred
• Experience in global organization is preferred
• Demonstrated proficiency with MS Office Tools
• Experience with SAP internal Tools is a plus (i.e. Corporate Portal ISP, CSN)

 

 

 

Bring out your best
SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.  

We win with inclusion
SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels inc