Payments and Tax Reporting Coordinator, PC II

FY25-014

About the Office of the Comptroller

The Office of the Comptroller ensures that the more than $50 billion in annual transactions authorized by the general appropriations act and supplemental appropriations are executed in accordance with all statutory requirements and recorded in compliance with accounting standards. We also oversee capital assets, federal funding inflows, and other transactions. We also own and maintain statewide payments and payroll systems, safeguarding critical financial information. We operate in support of our partners, the financial staff at more than 150 departments and agencies across the Commonwealth.

As stewards of the public trust, we aspire to inspire confidence by maintaining our core principles: clarity, integrity, and accountability.

The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.

Statewide Payments and Tax Reporting Responsibilities

The Statewide Payments and Tax Reporting Team is responsible for the review, approval, management, and maintenance of all the Commonwealth’s payments issued through MMARS.  It makes specialized central payments on behalf of the Commonwealth, including settlements and judgements, Liability Management and Reduction Fund (tort payments), prior year deficiencies and payments to other legislatively authorized entities. The Statewide Payments and Tax Reporting Team creates the Warrant for the Governor’s Council.  It manages the statewide procurement card (P-Card) program and department emergency bank accounts (DynaCash).  In addition, it manages all matters regarding tax reportable income reported to the Internal Revenue Service, the Massachusetts Department of Revenue and numerous states tax entities.

Position Summary

CTR is seeking qualified candidates for consideration to fill one full-time (37.5 hours/week) Tax and Payments Reporting Coordinator on the Statewide Payments and Tax Reporting Team. Under the supervision of the Payments Supervisor and Statewide Payments Officer, this position coordinates activities and provides assistance to team members with key functions related to tax reporting and payment processing.

Specific Duties

The specific duties of this position include but are not limited to the following:

·        Monitor workflow lists within the accounting system to ensure timely and accurate processing of documents requiring Comptroller approval. Collaborate with various departments to identify and resolve any issues related to document processing, providing guidance and support.  to ensure compliance with policies and procedures.

·        Facilitate communication between departments to streamline workflows and improve overall efficiency.

·        Monitor daily system reports in collaboration with the supervisor and communicate relevant information to departments

·        Maintain team calendars of important dates an