Administrative Services Clerk-Part Time IV

Assists with timely and accurate receipt and distribution of incoming/outgoing mail and packages; photocopy/printing and distribution as instructed using Toshia/Papercut (or current system). Assist with Workday Fixed Asset tags assignment and assure accuracy of shipping documents/verification of receiving receipts with open orders.

Pay: $17.26 per hour

Work hours: 5 hours per day Monday-Friday; 10am – 3pm. Occasional variance required to accommodate department vacation schedules or other staffing needs.

Essential Functions:

• Assist with preparation/delivery of outgoing and incoming mail, paper supplies, books and equipment and maintain related records.  This includes all classes of mail, UPS and freight shipments. 

• Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts. 

• Verify the accuracy of shipments received, and deliver to appropriate departments

• Sort and distribute mail to main and other campus locations

• In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area.

• Assist with operation and maintaining printing equipment, using Toshiba Papercut or similar software program

• Assist in maintaining accurate printing records and confidentiality in accordance with college policy

• Assist with campus wide confidential document shredding with outside vendor

• Assist with fixed asset tag implementation to assigned equipment and complete required paperwork

• Assist with maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.

• Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures

• Provide exceptional customer service to both our internal and external customers

Other Responsibilities: The above list is not to be construed as an exhaustive list.  Other duties logically associated with the position may be assigned.

Minimum Job Requirements: (education, experience and skills)

• High School Diploma required; equivalent in work experience a plus

• Valid driver’s license required and must be able to pass the qualifications to become a college eligible driver

• Must be proficient on personal computers and Microsoft Office

• Ability to communicate effectively, both orally and in writing.

• Ability to follow detailed oral and written instructions.

• Ability to operate a forklift, hand tools, and equipment used in the department.

• Ability to exercise basic human relations skills in establishing and maintaining effective working relations within the Ivy Tech Community.

• Preferable knowledge and experience in shipping/receiving areas and printing/copy equipment

Physical Requirements:

• May be required to lift, push or pull up to 70 pounds

• May be exposed to chemical, mechanical or electrical hazard

• May be exposed to dusts, fumes or odoriferous working conditions

Other Requirements:

All offers of employment are contingent upon an acceptable criminal background check

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

Health & Wellness

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits

• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

• Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religi