Assistant to Senior Executive

Job Description:

Role Overview

The Administrative Assistant provides high-level administrative and operational support to multiple leaders within Fidelity Investments Corporate Audit. This role is critical to enabling executives and teams to operate efficiently in a fast-paced, highly collaborative environment. Administrative Assistants are trusted partners who manage complex logistics, communications, and confidential information while exemplifying Fidelity’s values.

Key Responsibilities

• Provide administrative support to multiple leaders.

• Proactively manage complex calendars, coordinating meetings across time zones and shifting priorities.

• Arrange domestic and international travel; prepare and submit accurate and timely expense reports.

• Support budgeting activities, invoice processing, vendor coordination, and expense tracking.

• Prepare, edit, and maintain PowerPoint presentations, Excel spreadsheets, and Word documents.

• Coordinate team meetings, leadership offsites, onboarding activities, and departmental events.

• Serve as a liaison across departments and with external partners, ensuring clear communication.

• Handle confidential and sensitive information with discretion and sound judgment.

• Provide backup coverage for other administrative assistants and assist with ad hoc projects.

Required Qualifications

• 2–5 years of administrative or executive assistant experience supporting leaders or senior managers.

• Strong proficiency in Microsoft Outlook, Teams, Excel, PowerPoint, and Word.

• Excellent organizational, communication, and time-management skills.

• Ability to manage multiple priorities in a deadline-driven environment.

• Professional presence with a strong attention to detail and follow-through.

• Bachelor’s degree preferred but not required.

Preferred Skills and Experience

• Experience in a large corporate or financial services organization.

• Event coordination or project-based administrative support experience.

• Comfort working in a hybrid environment and across multiple time zones.

• Creative communication skills for internal announcements or materials.

Work Environment and Culture

Administrative Assistants at Fidelity are valued as strategic partners and contributors. The role emphasizes collaboration, integrity, continuous improvement, and trust. This position offers exposure to senior leadership and opportunities for professional growth within Fidelity Investments.

The base salary range for this position is $85,000 - $115,000 per year.  

Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.   

We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home.  These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career.  Note, the application window closes when the position is filled or unposted.

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Certifications:

Category:

Administration