Assistant Clinical Research Coordinator

Under the supervision of a Clinical Research Supervisor or Principal Investigator (PI), the Assistant Clinical Research Coordinator will perform entry-level duties related to the support and coordination of clinical studies, and may receive training and development to prepare and advance for journey-level work at the next level within the series.

May be responsible for the coordination of one or more single or multi-site, active or follow-up clinical trials; help prepare protocols for study initiation; help design flow sheets, data forms and source documents; gather and interpret medical, surgical and laboratory data regarding clinical trial subjects; may apply understanding of inclusion/exclusion eligibility criteria for protocols; help recruit, enroll, register, schedule and retain study subjects; record protocol specific treatments and assure collection and shipment of samples; assist research personnel to keep patients on study schedules; complete study forms to submit to sponsors and/or appropriate agencies; collect, enter and clean data into study databases, maintaining data quality; assist with data analysis; assist with preparation of reports and tables; attend team meetings; and perform other duties as assigned. 

UCSF’s Division of Pediatric Critical Care is pioneering research across a spectrum of critical health challenges to improve outcomes for the most vulnerable children. Investigators are exploring ways to protect and support the developing brain, studying how to strengthen the blood-brain barrier and improve the delivery of life-saving therapeutics for children with neurological disorders. Other areas of focus include understanding and promoting healthy lung development in preterm infants, with the goal of creating new therapies for chronic lung diseases that arise from premature birth.

% 

of time

(Nothing less than 5%)

Essential Function (Yes/No)

  

Key Responsibilities

(To be completed by Supervisor)

25%

YES

Patient Management

Working in collaboration with others, schedules and tracks patient visits, tests, procedures and follow up according to protocol; provides calendars and schedules to patients; obtains insurance authorization for tests/procedures; in collaboration with team members, codes and documents toxicities and adverse events; reports adverse events to appropriate University and outside agencies; obtains, processes and ships specimens.

 

25%

YES

Patient Registration 

Works with Investigators to verify history and medical information to assure inclusion/exclusion criteria are met; schedules screening tests and procedures;

registers and randomizes patients on trials and/or studies. 

 

25%

YES

Data Management

Abstracts clinical data from medical records; enters data onto case report forms, study flow sheets, and other forms; submits required data and data forms in accordance with accuracy and timeliness requirements of the protocols; addresses and resolves data queries; identifies, investigates and resolves data quality issues

25%

YES

Miscellaneous

Helps prepare for audits/monitoring visits by sponsors and/or regulatory agencies; 

Monitors study supply inventory and reorders as needed; maintains research charts and study binders; and performs other related duties as assigned.

 

 

  

 

  

100%

 (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Required Qualifications:

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training.
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team.
• Attention to detail.
• Proficiency with Microsoft Word, PowerPoint, and Windows.
• Excellent analytical and problem-solving skills.
• Ability to work effectively in a fast-paced, t