Executive Assistant

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

• General administrative duties include (but not limited to) construct office correspondences, receive inbound calls, handle and organize hard and soft files
• Update sales reports on a daily/monthly/quarterly/annual basis
• Distribute and mail marketing materials to sales representatives
• Assist with planning of the bi-annual sales meetings, confirming hotel reservations for tradeshows
• Maintain sales calendar daily
• Work closely with National Sales Managers (provide reports, assistance with outgoing correspondence, expense reports)
• Assist with creation and administration of sales compensation plans, contests and annual Sales Presidents’ Club

 

Competencies:

• Minimum of two years of experience working in an administrative role
• Advanced knowledge of MS Office skills: Word, PowerPoint, and Excel are required
• Excellent communication skills and command of the English language
• Strong understanding/knowledge of NetSuite and Concur is strongly preferred
• Ability to maintain confidential information, and build relationships with internal and external customers
• Continual attention to detail in composing, typing, and proofing materials, create detailed and accurate reports, establish priorities among tasks and meet crucial deadlines
• Exceptional business-math skills – averages, percentages, etc.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education/Experience:

High School Diploma: or three to five years related experience and/or training; or equivalent combination of education and experience.

 

Language Ability:

Ability to read, analyze, and interpret trade publications, technical documentation, reports, and other documents. Ability to respond to common inquiries from customers, peers, or members of the business community. Ability to write communications and documentations grammatically correct for routine business correspondence.

 

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions with abstract and concrete variables.

 

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Microsoft Word, Excel, and PowerPoint; NetSuite CRM/database program and Concur experience preferred but not required.

 

About Us 

Since 1985, McLeod Software has provided powerful transportation management and trucking software solutions to the trucking industry. These solutions, developed entirely by our company, are comprehensive and support integration with a broad array of complimentary logistics products. 

We are the leader when it comes to software for trucking dispatch operations management, freight brokerage management, fleet management, document imaging, workflow, EDI, and business process automation solutions for trucking, freight brokerage, third party logistics, and shipper companies in the United States. 

With an established base of more than 1,200 active customers throughout North America, McLeod Software is dedicated solely to the transportation industry. This focus means we have a deep understanding of the needs and intricate details involved in carrier, broker, and freight management businesses of all types.  

Participation in the trucking and brokerage industry is extremely important to McLeod Software. We have always believed that we benefit beyond our investment from our active participation in the industry's most important organizations. In addition to national organizations like the ATA, TCA, TIA, AFTC, NTTC, and NPTC we belong to and participate in over 20 state and regional organizations.