Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University

Department

Hagler Institute for Advanced Study

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Hagler Institute for Advanced Study at Texas A&M University serves as a dynamic catalyst for enriching the intellectual climate and educational experiences at Texas A&M. Annually, we welcome distinguished scholars from around the world into our community, creating a vibrant atmosphere for pioneering research and advanced academic pursuits. By bringing together Texas A&M’s exceptional faculty and students with prestigious scholars from across the globe, we are committed to advancing research productivity and enhancing educational experiences. This collaboration deepens the university’s intellectual climate and contributes to multidisciplinary efforts aimed at solving some of humanity’s most challenging problems. To learn more, visit https://hias.tamu.edu.   

What We Want

We are seeking a dynamic and detail-oriented Senior Administrative Coordinator II to provide high-level administrative and event coordination support. The ideal candidate is a seasoned professional with at least seven years of administrative experience—preferably in higher education—and a proven track record in planning and executing high-profile events. This individual excels in managing complex schedules, coordinating travel, maintaining digital content, and supporting executive leadership with discretion and professionalism. Strong communication, organizational, and multitasking skills are essential, along with proficiency in office software and a commitment to excellence in guest relations and operational efficiency. This role is pivotal in ensuring the Institute’s programs and events are executed seamlessly and reflect the highest standards of professionalism.

What You Need To Know

Compensation will be commensurate to the selected hire’s experience.  

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Seven years of experience in office administration.

Required Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively to meet deadlines and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to communicate effectively and represent the institute to distinguished guests, collaborators, and institute and university donors.

• Ability to maintain confidentiality of information.

• Excellent verbal and written communication skills.

• Strong interpersonal, planning, and organizational skills.

Preferred Qualifications

• Bachelor’s degree.

• Administrative experience in higher education.

• 10 years of event planning and execution.

Responsibilities

Event Planning and Coordination:

• Manages all aspects of Hagler Institute events, such as the annual high-profile gala, including but not l