Clerical/Events Support Specialist

Details

Variable work schedule Monday – Sunday This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.

The Special Events Support position works in a fast-paced environment that is a combination of venue set and strike, event technologist, and assisting with event program needs. Team members are responsible for working with the Event Coordinators to complete detailed event furniture set and strike; equipment set and strike; monitoring during events; and other duties as needed.

The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, adaptable, self-motivated, and comfortable collaborating with a team.

1. Performs a variety of tasks. Works independently, as well as in a group, exercising judgment and initiative under general supervision. A certain degree of creativity and latitude is expected.
2. Prepares the venue for events which includes set and strike of event equipment. Event equipment may include though is not limited to tables, chairs, linens, signage, and stanchions. Inspect all equipment for proper functioning before set and maintain orderly appearance in all storage areas.
3. May prepare rooms with audio-visual equipment for specific events and then ensure the security of equipment.
4. Exercise care in the set/strike of all venue and audio-visual equipment.
5. As needed, may assist in the Events Office or Service on Site Desks, and participate during events.
6. May perform clerical tasks such as answering phones, respond to emails, and data entry. May use department-specific computer software.
7. Demonstrate strong customer service skills and possess a positive attitude, adaptability, strong problem-solving skills, and have a desire to support faculty and student success.
8. Works to resolve any conflicts and differences through dialogue and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
9. This part-time position has some schedule flexibility to be able to work with the College of Law’s day-to-day availability.

One year customer service or related experience or equivalency (one year of education can be substituted for two years of related work experience); demonstrated human relations and effective communications skills; and basic computer skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Ability to work quickly and accurately.

Familiarity of event services, planning, or building operations.

Variable work schedule Monday – Sunday This is not an 8:00-5:00pm job and very often requires irregular hours depending on each event’s needs.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.


This position may require the successful completion of a criminal background check and/or drug screen.


The University of Utah values candidates who have experience working in settings with students and posse