Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Transportation Services

Proposed Minimum Salary

$19.27 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Transportation Services is an empowered team of professionals dedicated to providing efficient, dynamic and innovative fleet, parking and transit services to the community. We support the teaching, research and public service mission of Texas A&M University, with focus on customer service and communication. For more information about us, visit our website: http://transport.tamu.edu

What We Want

The Administrative Associate V is responsible for assisting and providing administrative support to the Parking Services Manager, Assistant Manager, Supervisors, and unit staff.  Responsible for purchasing equipment, supplies and materials for the unit and maintaining such inventory to include processing work orders, towing invoices and preventive maintenance for office equipment i.e. copy machine, shredder, coffee and ice machine, refrigeration and freezer.

What You Need To Know

Salary: $19.27/hr

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience

• High School graduation

• Five years of related experience in general office or clerical work.

 

Required Licenses and Certifications:

• Valid driver license. Must be able to obtain State of Texas class "C" vehicle driver license within 30 days of employment.

 

Required Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet and word processing software programs.

• Interpersonal and communication skills

• Basic planning and organizational skills.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Bachelor’s degree.

• Certified Administrative Professional (CAP)

Responsibilities

• Administrative Support- Offers administrative assistance to unit staff and suggests improvements to create efficiencies.  Assists in the supervision of daily office support activities and assists all staff within the unit with all administrative matters. Explains payroll, unit, and university rules to staff within unit.  Answers and directs all incoming phone calls and customer complaints. Records information into the daily calendar for use within the unit. Serves on departmental committees.  Responsible for coordination of supplies and equipment delivery and returns to and from all vendors.  Directs the inventory and issuance of keys to staff and orders replacements of keys. Maintains and tracks the radio inventory of unit radios. Directs the inventory of radios, and issuance. Coordinates radio repairs and replacements when needed. Evaluates and determines radio needs for future purchases. Responsible for pictures of staff to provide to Transportation Services Marketing unit for departmental events. These duties require operating a university vehicle.

• Special Event Support- Assists in the planning for special events such as football games, move-in/move-out, graduation, Muster, etc. For special events such as football game days, responsible for receiving and routing information from departments, agencies and foundations to supervisors, the unit manager, officers, and program aides. Arranges for tally counters for 12th Man reserved lots during football season.  Coordinates with management on the purchase of supplies for upcoming events and makes recommendations for process improvements.  Provides traffic ve