Administrative Assistant II - Ophthalmology, Calabasas

General Information

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Work Location: Calabasas, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 7:30am-4:30pm Posted Date 04/22/2025 Salary Range: $25.6 - 36.33 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 23802

Primary Duties and Responsibilities

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Are you passionate about delivering exceptional administrative support? The Calabasas Stein Eye Center, a multi-specialty ophthalmology practice, is seeking an enthusiastic Administrative Assistant to deliver a smooth patient experience. Responsibilities include, but are not limited to:

• Guide patients through check-in/out processes
• Ensure accurate registration and insurance verification
• Schedule appointments
• Obtain medical records and authorizations as needed
• Coordinate authorizations and referrals
• Respond or route patient messages

Salary Range: $25.60-$36.33 Hourly

Job Qualifications

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Required:

• Minimum 2 years of experience working in a medical office.
• Experience scheduling patient appointments in computerized appointment scheduling system.
• Excellent interpersonal skills which promote pleasant and effective communication with patients, staff and doctors.
• Excellent organizational skills and ability to maintain records in a clear and orderly manner at the direction of the Office Manager.
• Working knowledge of medical terminology and diseases, as it applies to the eye.
• Familiarity with current patient billing practices and knowledge of current governmental programs.
• Sufficient computer keyboard skills to perform appointment scheduling, encountering, emailing, and other related computer tasks.
• Ability to prioritize tasks in a systematic manner to maximize efficiency.
• Ability to work with frequent interruptions and to complete assignments in a timely manner.
• Ability multitask effectively and work independently with minimal supervision.
  
• The ability to interact calmly and effectively with providers, staff, as well as patients with difficult personalities.
  

Preferred:

• Two years’ experience working in a medical teaching institution and/or in a ophthalmology practice setting.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last