Production Coordinator/Executive Assistant

Who We Are

We are an award-winning independent creative solutions company that aspires to be the most culturally-influential company in the world. We help ambitious brands harness the power of culture to solve their biggest challenges. As a unique mix of experts in culture, technology, and storytelling, we are united by a passion to grow brands in ways that advertising alone can never do. 

We are an entrepreneurial business – not a traditional “ad agency.” That means we value resourcefulness and tenacity just as much as we value creativity and intelligence. We’re unapologetically ambitious! 


We are looking for a Production Coordinator / Executive Assistant to the Head of Production to join Translation! Please note that this role is a Hybrid role: three days in office and two days remote. 

What You'll Do

Provide general and administrative support to the production department such as:

• General production support with any and all projects from covering sessions to sourcing products for shoots, to helping to wrap all necessary tasks at the job close 
• Coordinate and schedule production meetings of all types: status meetings, vendor screenings, editorial and finishing sessions, etc.
• Assist with production prep tasks such as checking production partner avails + resources, obtaining reels, researching vendors + production partners, etc.
• Assists with travel arrangements for all productions upon request
• Produces smaller scale videos and/or activations both internally and externally
• Handles contracts for all incoming Freelancers (Production + 16 Bars)
• Manages agency access to creative resources including, Source, Slate, Getty Images, Shutterstock
• Track Case Study productions for Award Seasons (partnered with Shanice Graves, Marketing + Comms Director)
• Manages award season case study video production and expenses (both agency and 16 Bars)
• Develops, maintains and proactively seeks relationships with production partners across disciplines (i.e. directors, editors, event companies, industrial design, digital, music, animation companies, VFX partners, etc.)

EA support for HOP including:

• Timesheet management
• Expenses management
• Travel coordination
• Meeting coordination
• Misc. tasks (i.e. meeting prep materials, etc)

Knowledge, Skills and Abilities

• Results and bottom-line oriented, yet will possess deep appreciation and sensitivity towards people, culture, and values. 
• “Thick-skinned” and persistent, but at the same time diplomatic and politically aware. 
• Personable, smart, passionate, and optimistic. 
• Possess a deeply pro-active, hands-on mentality. You hold yourself accountable and take great pride in your work – just like us. 
• We’re proudly diverse in our backgrounds, our accents, and our fiercely held personal passions. We are, in every sense of the word, independent, and not beholden to anyone else’s agenda. So are you. 

Minimum Qualifications

• 4 year college degree and/or industry-related experience
• After-hours work and overnight traveling to shoots or post sessions required

Preferred Qualifications

• 2+ years production experience preferred
• Incorporate the passion, excitement, and experience of one’s MINOR in relevant ways that inform the quality and output of the agency’s deliverables
• Have the proven ability to work under tight deadlines and handle pressure, while consistently paying attention to accuracy and quality of work
• Possess superior time management, organization, and problem-solving skills
• Strength in working with colleagues, clients and vendors at a various levels and across functions 
• Exceptional written and verbal communication skills 
• Consistency of gaining trust and respect by demonstrating sound critical-thinking skills and maintaining composure in stressful situations
• Effective negotiation and follow through skills required

 

About UnitedMasters, Inc.

UnitedMasters Inc. represents the creative solutions company, Translation, and the leading software and services platform for independent creators, UnitedMasters. UnitedMasters enables ownership, exposure, and new paths for financial return for independent creators, while Translation helps brands leverage the power of contemporary culture to achieve transformational growth. Combined, UnitedMasters, Inc. is the world’s leading marketplace for cultural capital, connecting independent artists and brands to realize a future in which all creators own their future. Backed by Alphabet