Administrator Assistant

Job Overview:

Perform general administrative tasks for the group. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers. Other duties may be required.

Key Responsibilities/Accountabilities:

• Electronic and hard copy filing and file maintenance.
• Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs
• Printing, copying and scanning of hard copy files.
• Data entry and validation in electronic databases.
• Develop and compile weekly reports.
• Schedule meetings.
• Maintains and communicates group calendars.
• Orders departmental supplies.
• Corresponds with vendors for departmental needs and invoicing.
• Coordinates/schedules departmental events including catering needs.
• Meets and escorts visitors.
• Answers phone calls.
• Takes messages/meeting minutes.
• Coordinates building maintenance needs.
• Other activities as assigned.
• Maintain mail log
• Additional administrative duties as required
• Provide coverage for other administrative personnel including acting as receptionist.
• Assist with distribution of correspondence/documents from various departments.

 

Basic Qualifications:

• Works with moderate supervision/guidance.
• Works on straightforward tasks using established procedures.
• Proficient in Microsoft Office Suite.
• Quick learner
• Be able to work independently
• Strong attention to detail.
• Strong proofreading and editing skills.
• Ability to maintain a high level of confidentiality.
• Excellent written, verbal and interpersonal skills.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

 

As of the date of this posting, a good faith estimate of the current pay range for this position is $24 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility ba