Vendor Management Officer (Software Asset Management) - ITDSRM (Contractual)

Work for the IMF. Work for the World.

This position is being re-advertised. Previous Candidates need not reapply.

The Strategic Resource Management Division (SRM) of the Information Technology Department (ITD) at the International Monetary Fund (IMF) is responsible for optimizing the allocation and utilization of IT resources through an integrated, transparent, and flexible resource and demand management approach. Additionally, SRM aims to increase value for money through strategically aligned and rigorous software asset management (SAM) compliance to reduce legal, financial, and reputational risk exposure to the IMF. SRM is looking for a Vendor Management Officer (SAM) who - under the direction of the SRM Division Chief will be required to:

Execute the software asset sourcing strategy and management; and conduct ongoing market research.
Apply knowledge of the IMF procurement policies and process to source software assets, suppliers, and services.
Focus on securing business support for procurement activities, promoting compliance and ensuring the IT management and support team(s) continue to add value to the business while building strong partnerships with suppliers.
Identify opportunities to maximize value and realize savings opportunities from software asset management, developing processes for validation of vendor value capture and continuous improvement plans.
Research best practices and resources, such as information, communication, project, and service management methods and frameworks, as they relate to software asset sourcing and management.

Major Duties and Responsibilities
Vendor Management/Internal and External Contract Management:
1. Establishes and monitors contract performance criteria proactively, such as standardized Service Level Agreements (SLAs) and Key Performance Indicators (KPIs), to improve vendor performance; assess security compliance; mitigate vendor-related risks; as well as ensure adherence to Fund polices related to IT vendor management.
2. Leverages central repository of IT vendor information to maximize the use of provider(s) capabilities vis-à-vis demand; seek value-added synergies of service offerings and cost reductions.
3. Builds and maintains collaborative business relationships with suppliers and internal stakeholders by exercising customer service skills to objectively understand and address sourcing requests. Provide guidance collaboratively related to software asset sourcing options and vendor management to internal stakeholders; forecast and manage demand with suppliers and internal stakeholders, including spend spools and new requests for software asset and services.
4. Manages suppliers diligently by governing software license and service contracts with regards to contractual obligations and compliance, including financial oversight to ensure resources are fully utilized
for maximum return on investment.
5. Contributes to the creation of Statement of Work (SoWs); review Request for Proposals (RFPs); review Request for Quotes (RFQs); review Request for Information (RFI); and partake in contract negotiation and pricing by applying industry expertise to deliver quality, cost-effective service contracts, in close collaboration with internal and external stakeholders while cultivating positive vendor relationships.

Compliance with Processes and Standards:
1. Promotes an understanding of IT roles, processes, standards, and activities within sourcing process.
2. Complies with procurement policies and procedures, including those for IT assets and related services.
3. Contributes to the departmental budgeting process by ensuring compliance with expenditure plans and budget guideline.

Software Renewal Management:
1. Provides support in software renewals, audit defense, compliance tracking and mitigation, software license rationalization, and risk assessment/mitigation across the department. Manages software lifecycle (i.e., Acquisition, Assignment, Monitoring) and maintain database to track contract expirations and relationships to maximize value. Performs pre-acquisition analysis of license Terms and Conditions (T&C’s), licensing options and cost analysis, price benchmarking, as needed.

2. Identifies saving opportunities for renewals, software licensing and services in partnership with a Managed Services Providers (MSPs). Leverage software discovery tools to enable data driven validation of utilization vis-à-vis entitlements. Prepare/review license compliance reports for 200+ software

publishers.

3. Supports budget formulation and management processes associated with software asset management (SAM). Collects information for budgeting, software compliance and inventory, compliance mitigation, contract summaries, and cost comparisons. Track and process software related invoices.
Other Responsibilities: