Staff Assistant C

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Staff Assistant C

Job Profile Title

Staff Assistant C

Job Description Summary

Job Description Summary
The incumbent will report to the Department Chair, COO, and Director of Academic Affairs (executives) and will anticipate needs, execute on initiatives, and maximize the efforts of the executives. Using an acquired extensive knowledge base, s/he will coordinate, manage, and complete high level projects as assigned by the executives. S/he will coordinate among management team members and within the organization on behalf of the executives to align current activities with priorities. S/he will obtain and transmit information to executives from within the organization to assist in furthering priorities, as well as filter communications of executives and prioritize outgoing communications for executive review; serve as a liaison between executives and faculty, administrators, and DOM, PSOM and UPHS staff and leadership, and leadership and staff of external entities; and act as the point person for the department’s large faculty, responding to various inquiries and resolving issues. S/he will manage and maintain complex calendars, schedule and arrange all associated details for large and small meetings and events, making decisions based on working knowledge of the responsibilities and priorities of the executives. S/he will coordinate travel arrangements, develop various itineraries, and process expense reimbursements and payments for executives and also for visiting dignitaries. S/he will prepare and distribute various materials and maintain extensive filing systems. S/he will supervise the administrative support staff within the DOM Executive Suite to ensure the smooth and efficient operations of the Chair’s Executive and Management Teams.

Job Description

Job Responsibilities

• Executive level support to the Department Chair, COO, and Director of Academic Affairs: S/he will anticipate needs, execute on initiatives, and maximize the efforts