Assistant Director Athletics Compliance & Academic Services - Athletics

TITLE

Assistant Director, Athletics Compliance and Academic Services

JOB SUMMARY 

Responsible for the development, implementation and monitoring of all systems designed to ensure compliance with NCAA and Lone Star Conference bylaws, rules and regulations.  Keeps key University personnel updated on changes and interpretations, such as the Compliance Team members which consists of the University Registrar’s Office, Financial Aid, Admissions, Admissions Processing, and the Faculty Athletics Representative.  This position is also responsible for conducting regular education sessions with the Athletics staff regarding compliance issues.  This position serves as an important part of the checks and balances in our process of reviewing and approving team schedules and team rules.  There are also academic services duties within this position that require coordination of services such as tutoring for the student-athletes.  Athletics programs that maintain a solid, comprehensive compliance and academic services unit are more likely to be known for positive news such as high graduation rates, high academic success rates, high retention, and high GPAs and not ineligible student-athletes or rules violations.  This position is a key component is the NCAA requirement of maintaining institutional control.  Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:   Director, Intercollegiate Athletics

Supervises:  Graduate Assistant, Student Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

• Oversees and ensures all processes, procedures and systems necessary to direct the Athletics department in complying with NCAA, conference and institutional rules and regulations for its varsity sports programs.
• Provides NCAA and conference rules education and interpretation programs for administrators,      coaches, support staff, student-athletes, boosters, corporate sponsors, campus partners/constituents that promotes a culture of compliance and institutional control.
• Monitors class schedules, grades and student-athletes academic progress toward degree with departmental academic advisors.
• Monitors institutional and outside financial aid, benefits, recruiting, personnel, playing/practice seasons, and camps/clinics.
• Ensures that all student-athletes, including transfers, are eligible to participate in intercollegiate athletics, including certifying the continuing eligibility of current student-athletes through the processes used by the Compliance Team.
• Builds and maintains working relationships with the University’s academic advisors and with the Compliance Team members in Admissions, Admissions Processing, Financial Aid, and the Registrar’s Office along with the Faculty Athletics Representatives.
• Coordinates investigations of known and/or alleged rules violations, keeping the Director of Athletics informed of any and all known and/or alleged rules violations, and handling all correspondence with the NCAA and affiliated conferences regarding rules violations and follow-up responses.
• Files all required NCAA and conference forms, reports, waivers, and appeals on time with appropriate signatures to the governing authority, i.e. NCAA squad lists, federal graduation rates reports, ASR, eligibility certifications, ATS, etc.
• Maintains accurate and complete student-athlete and department files including a Compliance Manual and the Student-Athlete Handbook.
• Works with the student-athletes, coaches and the Registrar’s Office on all drop/add requests.
• Organizes and conducts student-athlete orientations.
• Commits to and is responsible for adhering to all rules and regulations set forth for the Athletics department, the University, the Lone Star Conference and the NCAA with utmost integrity.
• Works cooperatively with personnel in the Athletics department, attends department meetings and activities, and always represents the University positively when interacting with the community, alumni, high school and club coaches, media and general public.

ADDITIONAL DUTIES

• Attends seminars, conferences and other professional development opportunities.
• Serves on institutional, LSC and NCAA committees.
• Implements Athletics’ strategic plan as part of the Division of Student Life’s strategic plan
• Performs other duties as requested.                                      

EDUCATION