Sr. Financial Manager

The Department of Physics and Astronomy at the Krieger School or Arts and Sciences, seeks an Sr. Financial Manager who will assist the Departmental Administrator to facilitate the daily research administration financial activity involving all PI grants, contracts, general funds and gift accounts for a large scientific department. They will also work closely with Departmental Administrator to determine, recommend, develop, and ensure compliance of sponsored financial issues relating to departmental policies and procedures and JHU internal controls to effectively carry out the mission and long-term goals of the institution.

Specific Duties & Responsibilities

Supervision/Performance Management (10%)

• Set goals for performance and deadlines in ways that comply with department’s plans and vision and communicate them to subordinates.
• Organize workflow and ensure that employees understand their duties or delegated tasks.
  
• Monitor employee productivity and provide constructive feedback and coaching.
  
• Receive complaints and resolve problems.
  
• Monitor timekeeping.
  
• Pass on information from upper management to employees and vice versa.
  
• Prepare and submit performance reports.
  
• Recommend reward and promotion based on performance.
  
• Hire and train new employees.
  
• Ensure adherence to legal, JHU, and departmental policies and procedures and undertake disciplinary actions if the need arises.

Research Funding (25%)

• Facilitate grant/contract proposal process to ensure adherence to all departmental, University, and Sponsor procedures and protocols prior to Chair and CAS authorized signature for submission. Reviews and approves proposals in COEUS.
  
• Work closely with DO-RIT and the KSAS Business Office, responsible for interpreting changes in Federal Regulations, A21, A110, FAR, assessing the impact on the department, and communicating these changes to the Department Administrative and Finance Staff and PIs.
  
• Review and approve budget justifications to ensure compliance with A21, A110 regulations.
  
• Develop tools (data base, spreadsheets, graphs), applying general accounting principles or use existing tools (COEUS/BW/EBF) for forecasting MTDC, F&A, and total sponsored activity (proposals, awards, success rates). Trains administrative/budget staff to use and manipulate these tools to facilitate the effective collection of statistics for reporting.
  
• Direct the paper flow and on-line computer communication required to establish a new grant award and relays all pertinent information to all PIs and Administrative/Budget Staff.
  
• Access COEUS to develop activity reports for forecasting and to aid Chair in the faculty performance review process.
  
• Is departmental authorized signature for all financial reports not generated by Central Shared Services Research Accounting; ensure accuracy of report; ensure KSAS signature before agency submission.

Reporting (10%)

• Oversee and monitor the reconciliation of the monthly STScI monthly reports.
• Oversee and monitor the Department’s Deliverables reports and ensure reports are being submitted timely.
  
• Oversee and monitor the Department’s Cash Deficit balance reports and ensure deficits are resolved.
  
• Oversee and monitor the Department’s GR/IR reports and these are resolved.
  
• Oversee and monitor the Business Continuity Plan and report any issues to Department Administrator and KSAS Business Office.
  
• Oversee and monitor the department’s salary default account and communicate with the Sr. Financial Analyst to resolve any outstanding issues; report solutions and issues to Department Manager and Business Office.
  
• Oversee and monitor the reconciliation of Non-salary Default account.
  
• Oversee the reconciliation of the P-Card report of unapproved charges.
  
• Provide departmental sponsored research data for several JHU and external annual surveys, i.e. Peterson’s; AAS; APS; AIP.
  
• Oversee and analyze the data and projections for the annual Research Base Projections including charts, and graphs for presentation.
  
• Reporting for Audits.
  
• Oversee the reporting of Continuous Audits, External Audits and Occasional Cost Analysis Audits.
  
• Quarterly Block Budget Reporting.
  
• Oversee and monitor the analyzing and reporting quarterly on the University’s dashboard reports.

Financial Management & Oversight (30%)

• In partnership with Departmental Administrator, manage the daily activity relating to PI general funds.
• Provide necessary spreadsheets, graphs, charts, and matrixes to facilitate annual block budget pr