APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Anthropology and School of Labor and Employment Relations are seeking an Administrative Assistant to support daily operations in the areas of communications (social media and mail), office equipment and supply management, marketing, and faculty and scheduling support.

The Administrative Assistant will work both independently and collaboratively, utilizing organizational and time management skills, to complete this position’s responsibilities, which include but are not limited to:

• Maintain and update department websites in collaboration with IT

• Maintain social media accounts and digital communication boards

• Create flyers and promotional materials through Canva

• Coordinate marketing approvals and printing services

• Coordinate incoming and outgoing mail, including shipments and invoice reconciliation

• Manage office supply inventory and equipment maintenance

• Assist with textbook orders and course syllabi collection each semester

• Coordinate faculty regalia orders for commencement and events

• Serve as the primary contact for booking conference rooms and event spaces

• Maintain room calendar and Zoom links as needed

• Provide support to departmental staff including for (but not limited to) event coordination and student services

Qualifications:

• Excellent communication, interpersonal, and customer service skills

• Ability to be detail-oriented and multi-task

• Basic proficiency with Microsoft Office 365

It is preferred that candidates have experience with maintaining social media accounts for a business or organization. Experience with content creation is also a plus.

MINIMU