APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Navy ROTC is seeking applications for the position of an Administrative Support Assistant. This position will provide primary support to the Commanding Officer and Naval Staff. The role will be the sole employee to process and monitor all necessary duties to include financial/budget coordination, building security monitoring, student records management, course development and administration, student enrollment actions, and human resources functions. This position is based at University Park.

Specific responsibilities for this position include:

• Serves as facilities/access coordinator and scheduler for all ROTC classes and extra-curricular activities. Develops, maintains and audits access clearances for Wagner Building.
• Maintains department head and numerous organizational calendars, prepare correspondence, receive visitors and phone calls. Ensures each staff appointment completes all university onboarding requirements.
• Oversee the coordination of the annual Joint Service Award ceremony. Contact donors, coordinate presenters, compile awards and certificates and support day of duties. Coordinates two annual commission events by reserving location, print programs, invite guests, and branch specific requirements.
• Responsible for maintaining budgets, monitoring expenditures and posting transactions to multiple budgets. Process and approve forms to include Purchasing Card. Processes student scholarship and awarding for students through endowment accounts.
• Coordinates with Admissions and Bursar Offices to assist and track prospective and admitted students, and those receiving scholarships. Monitors student records to review degree audits, process of add/drop classes as appropriate, pulling of transcripts and posting of grades for ROTC courses.

Required skills and experience include:

• High-level proficiency in MS Office including Word, Excel, Access, Outlook, and PowerPoint
• Excellent oral and written communication skills
• Sound judgment, good problem-solving skills, solid organizational skills, and superb attention to detail
• Ability to work independently with minimal supervision and in a team environment
• Ability to handle multiple tasks and a strong commitment to teamwork

Skills and experience preferre