Allston Multimodal Engineering Program Lead (Civil Engineer VI)

Position Summary

Serve as the Engineering Program Lead for the Allston Multimodal Project. Work includes overseeing day-to-day project management activities to ensure that the project is designed and built on schedule and within budget while following best practices, sound engineering principles, and applicable laws, regulations and standards. Under the direction and supervision of the Executive Director of the Megaprojects Delivery Office, this individual serves as a primary liaison among multiple departments within the Highway Division including Highway Design, Construction, District Offices, Contracts and Specifications, Right of Way, Project Management, and Environmental Services as well as other divisions within MassDOT, including the Office of the Secretary. The Engineering Program Lead is also responsible for the support and implementation of public outreach and communications with other agencies, government officials, the MassDOT Board of Directors, and the Allston Multimodal Working Groups. As the leader of a team within the Megaprojects Office, the Engineering Program Lead will be responsible for directly and indirectly overseeing the work of internal staff and external consultant and contractor teams, including making staff assignments, providing guidance with regard to design or constructability issues and MassDOT policies and procedures, resolving contract issues with contractor’s personnel, recruiting appropriate personnel, and keeping the Executive Director well informed regarding the status of the project.  

Duties & Responsibilities

• Perform day-to-day project management activities and communications. Delegate tasks and assign staff based on skills and operational needs. Monitor the design and construction schedules for compliance with project milestones. Assist with or assign administrative tasks, and ensure proper record management.
• Serve as assistant to the Megaprojects Executive Director in administering all operations and supervise the Allston Multimodal mega project.
• Keep the Megaprojects Executive Director well informed of project status, all significant project changes, and milestones achieved.  Inform the Megaprojects Executive Director of project updates via conversation, e-mail, interoffice memorandums, and copies of correspondence.
• Provide advisement to the Megaprojects Executive Director regarding design/construction priorities and personnel matters.
• Provide guidance to staff regarding making decisions to resolve design or constructability issues following MassDOT policies and procedures; and resolving personnel issues.  Use engineering training and experience; knowledge of standard operating procedures and MassDOT policies; implementation of the EPRS and progressive discipline system; and experience with personnel matters to advise team members.  
• Provide information to the Executive Director, Secretary of Transportation, Highway Administrator, Chief Engineer, General Counsel’s Office, Communications Office, and other units/agencies, groups, or state/local officials as directed.
• Provide information and ensure information is properly gathered for timely response to Freedom of Information Act requests.
• Follow Standard Operating Procedures (SOP’s)to complete required documentation for project management.
• Review Critical Path Management Schedule information with the District Schedule Review Engineer and Area Construction Engineer to ensure that Extension of Time requests and Escalation Cost submittals are appropriately justified.
• Review correspondence and documentation prepared by Megaprojects Office staff.  Ensure that clear, concise, complete documents are produced.  Confirm that documents follow SOP’s, accepted format, and Department policies.
• Approve all outgoing documentation to be forwarded to Megaprojects Delivery Office Executive Director.  Review correspondence, Extra Work Order documents, requests for time extension documents, etc. to ensure documents are complete and conform to current Department and District policies.
• Direct the preparation and/or review of plans, specifications,