Executive Assistant

Philo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo, you will play a crucial role in ensuring seamless communication, coordination, and execution of various tasks to facilitate the smooth operation of our business.

What You’ll Be Doing (Responsibilities):

• Calendar Management: Efficiently manage the schedules of the company's executives, ensuring that meetings, appointments, and events are organized, prioritized, and coordinated effectively. Proactively anticipate schedule changes and potential conflicts.
• Meeting Coordination: Coordinate executive meetings, including preparing agendas, collating necessary materials, and disseminating meeting notes. Ensure all participants are well-informed and prepared for discussions.
• Travel Arrangements: Arrange and coordinate travel logistics for executives, including flight bookings, hotel accommodations, ground transportation, and any other travel-related requirements.
• Communication Facilitation: Act as a central point of contact between the executive team and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions. Handle incoming communications, including emails and phone calls, with discretion and prompt responses.
• Information Management: Organize and maintain sensitive and confidential information, ensuring that all data and documents are appropriately filed and easily accessible to relevant parties.
• Document Preparation: Assist in the creation, editing, and formatting of various business documents, presentations, and reports to ensure consistency and professionalism.
• Project Support: Provide support to ongoing projects and initiatives, assisting in research, data collection, and progress tracking to help meet project deadlines.
• Office Operations: Collaborate with the office management team to ensure the office environment is conducive to productivity and efficiency. Help coordinate office events and activities as needed.
• Special Assignments: Undertake special projects or tasks as assigned by the executive team, demonstrating adaptability and problem-solving skills.
• Confidentiality and Discretion: Maintain strict confidentiality on all sensitive information and handle confidential matters with utmost trustworthiness and integrity.

What You’ll Bring (Requirements):

• Proven Experience: Previous experience as an executive assistant or in a similar administrative role is preferred, preferably in the tech or entertainment industry.
• Organizational Skills: Demonstrated ability to manage multiple tasks simultaneously, set priorities, and meet deadlines while maintaining a high level of attention to detail.
• Communication: Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization and external partners.
• Tech Savvy: Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint), calendar management software, and other relevant applications.
• Adaptability: Able to thrive in a fast-paced and dynamic environment, adapting to changing priorities and handling unexpected situations with composure.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify issues, propose solutions, and make sound decisions.
• Confidentiality: A track record of handling sensitive and confidential information with the utmost discretion.
• Team Player: A collaborative and proactive approach to work, with the ability to work effectively as part of a team.

If you are an organized, efficient, and adaptable individual with a passion for the entertainment industry, this is an exciting opportunity to be a part of Philo's growth and success. Join our team and help shape the future of television streaming!

About Us 

Philo is a small, ambitious startup building the future of television. Our product lets you watch your favorite shows on all the devices you care about, with intelligent search, insightful discovery, and effortless sharing — in short, we are building the TV watching experience that we’ve always wanted for ourselves.

We’re a company that puts people first —