Accounts Receivable Administrative Assistant

Description

Vintage Design (An Artisan Design Group Company)
Full-Time • Monday–Friday • Partial Remote Flex After Training

Join a Team That Builds Beautiful Homes — and Your Career.

Vintage Design, part of the Artisan Design Group (ADG) family, provides interior design, flooring, and finish solutions to homebuilders across Southern California. Behind every project is a strong accounting team ensuring accuracy, timeliness, and exceptional service.

We’re looking for a detail-driven, organized, and reliable Accounts Receivable Administrative Assistant to support our accounting operations. If you enjoy working with numbers, take pride in accuracy, and thrive in a team-centered environment, this is the perfect opportunity to grow your career with a stable, respected company.

What You’ll Do

In this role, you’ll support the Accounts Receivable and Accounting teams with a variety of essential tasks, including:

• Processing and organizing post-billing documentation 
• Scanning, coding, and sending invoices to customers 
• Preparing and recording bank deposits and coding them in Absolute 
• Managing lien releases through Supply Pro to trigger customer payments 
• Handling the NextGen “Pinks” process to release homesites for installation 
• Performing A/R aging analysis and conducting follow-up 
• Assisting with accounting projects and cross-functional tasks 
• Providing general support to both Accounts Receivable and Accounts Payable 
• Ensuring documentation is accurate, organized, and properly filed
   

You’ll be a key member of a collaborative department that values precision, communication, and teamwork.

Work Environment & Schedule

• Monday–Friday, 8:00 AM to 5:00 PM 
• Two paid breaks + one-hour unpaid lunch 
• Partial remote flexibility (20%) available after full training and proficiency 
• Work performed primarily in an office environment with occasional exposure to jobsite environments, temperature variations, and noise

Requirements

What You’ll Bring

• High school diploma or equivalent 
• Basic math proficiency and a comfort level working with numbers 
• Experience with A/R duties or general administrative accounting tasks preferred 
• Strong computer skills (Microsoft Excel, Word, web-based systems) 
• Excellent attention to detail, organization, and follow-through 
• Ability to multitask and meet deadlines in a fast-paced environment 
• Dependable, consistent attendance and a positive team mindset

Physical Requirements

• Ability to sit at a computer for extended periods 
• Occasional standing, reaching, bending, or lifting up to 10 lbs 
• Ability to move between offices and handle paper files as needed

Who We Are

Vintage Design, part of Artisan Design Group, supports major homebuilders with interior design services, flooring, cabinetry, countertops, and installation. With a national footprint of 3,000+ employees across 135 locations, ADG is one of the largest and fastest-growing interior finish organizations in the country. We take pride in quality, teamwork, and exceptional service.

Our Benefits

• Health Insurance (Medical, Dental, Vision, Prescription) 
• Life & Disability Insurance 
• Paid Holidays & Paid Time Off 
• 401(k) with Company Match 
• Career growth opportunities within Artisan Design Group’s nationwide network