Office Manager - Castlewood, VA

 

Job ID:  492191

 

Oldcastle APG, a CRH Company, is the leading provider of outdoor living solutions in North America with an award-winning portfolio that enables customers to Live Well Outside. Inspiring endless possibilities with enduring performance, its collection of premier building products create inviting outdoor spaces where people connect, reflect and recharge. The manufacturer’s signature brands include Belgard® and Echelon® hardscape and masonry materials; Barrette Outdoor Living® and MoistureShield® fencing, decking and railing; Sakrete® and Amerimix® packaged concrete and mortar; Techniseal® sands, jointing technologies and surface protectors; PebbleTec® pool finishes; plus popular brands of landscape and gardening materials.     

 

Summary

 

The Office Manager manages a variety of general office activities by performing the following duties personally or through direct reports and other company personnel.  This position will directly supervise the Dispatcher and support/assist with Dispatcher duties.

 

Essential Duties and Responsibilites

 

• Support operations by supervising staff (Dispatch); planning, organizing and implementing administrative systems
• Prepare and review operational reports and schedules to ensure accuracy and efficiencies
• Know business, products, customer, vendors, employees, teamwork concepts and philosophies as applied to worksite
• Keep timely and orderly records such as daily cash receipts, petty cash, files, employee records, and other administrative documents
• May be responsible for administrative and accounting functions such as bookkeeping, assist with payroll preparation and review, information management, personnel files, filing systems, requisitions of supplies and other administrative functions
• Establishes and monitors uniform correspondence procedures, including coordination of overnight shipping of documents
• Reviews clerical and personnel records to ensure completeness, accuracy and timeliness
• Coordinates activities of various clerical departments or workers within department
• Answer telephones, greets customer and visitors as needed
• Pcard proxy - keeping track of the receipts etc
• Production entry
• Creates Manufacturing Order
• Creatives and receives Purchase Orders
• Order Entry
• Supervisor of Dispatcher, supporting the dispatcher with Company Driver dispatching, and transfers, booking carriers
• Office supply ordering
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed

 

Supervisory Responsibilites

 

• Responsibilities include interviewing, and training employees; planning assigning and directing work; appraising performance; addressing complaints and resolving problems
• Directly reviews and monitors efforts and initiatives carried out by the direct reports and other plant personnel
• Set goals and deadlines for the department and direct reports
• Responsible for evaluating the performance, training needs, professional development and discipline of direct reports

 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

 

Requirements/Education/Experience

 

• High school diploma, Associate’s degree preferred, or equivalent of one plus years’ office experience or equivalent combination of education and experience
• Supervisory experience
• Knowledge or experience with Dispatch is desired.
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Strong Microsoft Office skills
• Excellent verbal and written communication skills
• Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner
• Must be detail oriented, organized, and have problem-solving and reasoning skills
• Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rates and ratios
• Ability to apply common sense understanding to carry out written and oral instructions Ability to solve practical problems and deal with a variety of concrete variables with little or no structure Internal and external customer service oriented
• Ability to work independently

 

Physical Enviornment

 

• Physical requirements include extended walkin