Program Manager, GME - Residency Administration - Vineland

Provides support to the Designated Institutional Official (DIO) / Vice President of Academic Affairs and Program Directors through interfacing with educational partners, physicians and hospital staff on educational needs. Maintains complete understanding of ACCME accreditation regulations and ensures all GME activities are in compliance. Manages and implements overall GME Program for IHN medical residents and fellows.  Advises Designated Institutional Official and Program Directors regarding GME guidelines to establish gap analysis, needs assessment and identify learning objectives. Manages marketing, funding, faculty development, logistics, contract services and related activity requirements for activity formats that include live, enduring, and SIM Lab learning sessions.

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Position Responsibilities

GME Program Management:

•       Supervises residents, fellows and medical students with regards to administrative responsibilities.

•       Manages resident/fellow rotation schedules.

•       Creates and maintain medical students' rotation schedules.

•       Maintains program conference schedules and other educational sessions.

•       Maintains professional, courteous relationships with internal and external training sites.

•       Acts as liaison and manages communication between residency and affiliates.

•       Maintains program letters of agreement for all required participating sites.

•       Ensures completion of resident onboarding, processing/credentialing upon hire and for all outside rotations.

•       Schedules and proctors in‐service training exams.

•       Track, monitors, and provides reporting on resident duty hours, case logs and other educational activities.

•       Create and maintain annual affiliation agreements with teaching faculty.

•       Checks for completion of rotation evaluations.

Responsible for meeting ACGME accreditation requirements:

•       Advises PD/APD on ACGME accreditation requirements and their interpretations.

•       Attends accreditation related conferences and webinars in order to maintain complete understanding of the latest accreditation regulations and means of implementation.

•       Prepares and submits ACGME annual reports, performs self-study reports and prepares site visit documentation prior to deadlines to assure adherence to all accreditation requirements and reporting, legal and regulatory requirements.

•       Manages the Annual Program Evaluation and Review processes.

•       Manages the program’s evaluation component to include resident and faculty evaluations, didactic evaluations, Clinical Competence Committee reporting, semi‐annual evaluations, and summative evaluations.

•       Maintains and updates program policies, processes, and procedures.

Recruitment:

•       Works directly with Program Director to establish recruitment policy and marketing plan for the upcoming academic year.

•       Coordinates audition rotations for medical students.

•       Manages Electronic Residency Application Service (ERAS) interaction; responsible for screening applications according to program eligibility requirements.

•       Prepares and updates recruitment materials as necessary to reflect most recent program statistics.

•       Coordinates interview process to include all faculty members; residents; and candidates.

•       Attends all program interview dates to assist with coordination of day and assessment of applicants.

•       Works with Program Director and faculty to create the annual rank list to submit to the National Resident Matching Program (NRMP).

•       Completes annual GME track and FRIEDA updates annually.

Record Management:

•       Manages Policy Tech for the GME Program, administers and updates policies to ensure adherence to Inspira and Accreditor compliancy and that the most current policies and forms are being utilized and maintains history of changes.

•       Develops and maintains database on residents and alumni in New Innovations.

•       Maintains database on teaching faculty.

•       Maintains ACGME/GME compliant Resident Training files.

•       Maintains recruitment and applicant files.

•       Monitor resident compliance with licensing examination progress.

•       Provide reporting to specialty certification boards.

•       Completes verifications of training

•       Maintains payroll entries for all trainees.

•       Tracks, monitors and provides reporting on resident/fellow com