Staff Accountant

Company Description

Opened in February 2023 in charming Los Olivos, The Inn at Mattei’s Tavern, Auberge Collection offers 67 luxury guest rooms, cottages, and suites that marry the simplicity of modern farmhouse design with the eclectic spirit of nearby ranch life. Set on historic grounds shaded by old-growth palm trees and surrounded by renowned vineyards, The Inn at Mattei’s Tavern originally served as a popular stagecoach stop in the late 1800s. Considered the social center of the Santa Ynez Valley through the 1930s, the property has remained a lively local landmark, revered and enjoyed for generations. Today, guests can savor farm-driven menus that celebrate the Central Coast’s land and sea, unwind at the new Lavender Barn, a luxury spa rooted in nature and renewal, and enjoy destination-inspired experiences that engage the senses.

Job Description

We are looking for a detail-oriented and motivated Staff Accountant to join our finance team. The Staff Accountant will play a crucial role in maintaining accurate financial records, supporting month-end close activities, and ensuring compliance with accounting principles and hotel policies.

The Staff Accountant maintains the property’s Income Audit, Accounts Receivable, Accounts Payable, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Additionally, the Staff Accountant is responsible for assisting the Assistant Director of Finance in maintaining the general ledger and balance sheet reconciliations.

• General Ledger Maintenance:
  • Maintain and reconcile the general ledger, ensuring accuracy and adherence to accounting standards.
  • Record necessary journal entries to reflect financial transactions accurately.
• Financial Reporting:
  • Assist in the preparation of financial statements and reports for management review.
  • Provide insights into financial performance and contribute to budget variance analyses.
• Accounts Reconciliation:
  • Reconcile bank statements, accounts payable, and accounts receivable on a regular basis.
  • Investigate and resolve discrepancies in a timely manner.
• Expense Management:
  • Review and process employee expense reports, ensuring compliance with company policies.
  • Work collaboratively with departments to monitor and control expenses.
• Audit Support:
  • Assist in the preparation of audit schedules and provide necessary documentation for internal and external audits.
  • Support the audit process by responding to auditor inquiries and ensuring compliance.
• Budgeting and Forecasting:
  • Contribute to the budgeting and forecasting process by providing accurate and timely financial information.
  • Collaborate with department heads to understand and analyze budget variances

• Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.  

• Record, store, access, and/or analyze computerized financial information.  

• Check figures, postings, and documents for accuracy. 

• Record, store, access, and/or analyze computerized financial information. 

• Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. 

• Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. 

• Complete period-end closing procedures and reports as specified. 

• Respond to and/or resolve questions, issues, or disputes from guests and other employees.

• Process customer tax exemptions following government regulations. 

• Review, reconcile, and process credit card vouchers and advance deposits. 

• Monitor and audit gift certificate and incentive award redemption activity.  

• Verify and reconcile simple bank statements or department records.  

• Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, protect company assets, protect the privacy and security of guests and coworkers. 

• Anticipate and address guests’ service needs, assist other employees to ensure proper coverage and prompt guest service. 

• Speak with others using clear and professional language, prepare and review written documents accurately and completely, answer telephones using appropriate etiquette. 

• Develop and maintain positive working relationships with others; support the team to reach common goals; listen and respond appropriately to the concerns of other employees. 

• Move, lift, carry, push, pull, and place objects weig