Assistant, Project Accounting

This Opportunity

Provides basic level professional support to a project team and/or other Project Accountants, assisting with reviewing project charges for accuracy, cost transfers, updating funding as needed, project budgets, and ensuring that all project data is current.  Generates accurate and concise documentation regarding infrastructure/transportation/professional services projects within Oracle, providing pre-billing information for project manager and/or project accountant review, and are accountable for reviewing and providing QA/QC on invoices and ensuring compliance with the contract.  Ensures that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future-ready solutions to clients.

WSP is currently initiating a search for an Assistant, Project Accounting for any of our Florida offices.

Your Impact

• Partner with other Project Accountants and Project Managers to assist in performing project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; and assisting with providing project financial performance and profitability to project/program management.
• Respond to routine questions regarding the activities described above.
• Under general supervision, assisting in the creation, set-up, and/or close-out of project accounts in Oracle, assisting with reconciling overall project payables and receivables to project budgets. 
• Assisting in basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, reporting, and updating budgets as needed when contract modifications or budget changes arise.
• Assist project accountants and project teams in resolving data entry problems; facilitate processing of documents and expenditures.
• Under the direction of a project accountant, revise invoices and make appropriate adjustments to project expenditures such as splits or transfers and perform Oracle maintenance to include bill rate adjustments. 
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.  
• Assist with verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.   
• Assist with ensuring draft invoices from subcontractors and/or billing are accurate based on the contract requirements; and, under general supervision, obtain Project Manager documentation, approvals, and signatures prior to working submitting the invoice to the client.
• On assigned projects, assist with identifying and recording unpaid contract billings, following up on any delinquent accounts receivable and/or unbilled costs. 
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients.
• Attend project-related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed.
• Remain current in latest project accounting principles, processes, and subject matter.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.
   

Who You Are

Required Qualifications

• High School Diploma or GED.
• 0 to 2 years business experience, preferably in Accounting, Billing, Accounts Receivable, or Accounts Payable.
• Possess an analytical mindset with an ability to exercise sound independent judgement in evaluating situations and making decisions with financial implications to the company. 
• Capable organizational and communication skills, strong attention to detail.
• Capable self-leadership with attention to detail, accuracy, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
• Ability to work independently with minimal supervision, as well as part of a team to meet business objectives.
• Data entry skills and very strong attention to detail.
• Experience with Microsoft Office (Excel and Word).
   

Preferred Qualifications

• Familiarity with Oracle preferred (but not required).

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and cons