Office Administrator for Nuclear Counterterrorism and Counterproliferation and Nuclear Emergency Support Team

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$109,530 - $134,100 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for an Administrator for the Nuclear Counterterrorism and Counterproliferation, and Nuclear Emergency Support Team program elements within the Nuclear Threat Reduction (N) Program.  In this role, you will engage in a diverse range of responsibilities related to laboratory operations, business functions, and organizational management.  You will oversee administrative operations, business development, and regulatory compliance activities and play a pivotal role in initiating, recommending, and implementing internal administrative systems and procedures, while also directing and overseeing the administrative support personnel within the areas.  You will also collaborate with the NNSA and other sponsors to ensure continuity of collaboration.  This position reports to N Program within the Global Security Principal Directorate.

You will

• Serve as the primary point of contact for area administrative matters; plan, execute, and/or provide oversight to a variety of operational and organizational requirements and activities.
• Manage area administrative staff to include interviewing, supervising, mentoring, training, performance management, coordinating work assignments, and providing alignment and salary recommendations.
• Assess area business, operational and organizational requirements and deliverables and develop, approve, and implement administrative and operational activities.
• Research, analyze, establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Participate in planning, decision-making, and development of strategy plans for the work unit.
• Organize and coordinate large and small-scale visits encompassing all necessary administrative and security logistics including US and foreign clearance transfers.
• Collect, validate, interpret and analyze business and/or organizational planning data in support of strategic and/or workforce planning activities and establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed. 
• Assist with tracking budgets and expenditures, working closely with Program Leaders and Resource Managers.
• Transport visitors at LLNL and Site 300 during tours and meetings.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret Clearance issued by another U.S. government agency at the time of hire with the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
• Advanced administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Proven ability to work effectively with short deadlines and frequent interruptions.
• Demonstrated effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
• Experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area.
• Experience working on organizational projects with the ability to understand, interpret, and apply related policies and procedures.
• Demonstrated effective leadership and team-building skills.
• Effective analytical, problem solving and decision-making skills n