Executive Assistant - President

$21.47 - $28.25 PER HOUR
GENERAL PURPOSE
The primary purpose of this position is to assist and provide support to the President/CEO. This person will be managing the calendar of the President/CEO, preparing them for meetings, preparing agendas and notes for meetings, and coordinating travel for the Company.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Assists the President/CEO, manages their calendar and prepares them for meetings
• Acts as a point of contact for the President/CEO and responds to associate and customer emails, voicemails, and letters
• Prepares various reports as needed Prepares agenda and notes for Executive Board meetings, Harmon Family meetings, etc.
• In charge of the Support Office Halloween luncheon and costume contest
• Prepares spreadsheets, documents, presentations, etc. using a PC
• Communicates openly, effectively and frequently with the President/CEO
• Oversees the Harmons Christopher M. Kingery Memorial Scholarship
• Coordinates travel for the Company, including the Store Director trips
• Coordinates arrangements for the Board Understanding Character retreats and Board Planning Meetings
• Works with outside organizations in handling fundraiser requests
• Completes special projects as assigned
• Works closely with Harmon family
• Follows established departmental and store policies and procedures
• Completes assigned tasks efficiently and in a timely manner
• Assists as needed to ensure the success of the company as a whole
MARGINIAL DUTIES & RESPONSIBILITIES
• Performs other job-related duties as assigned
NATURE OF WORK CONTACTS
• Consistent and daily interaction with Support Office and store associates
• Consistent and daily interaction with customers and vendors
TRAINING & QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A high school diploma or GED is required; 2 year college degree in business, finance, communication or related field preferred; or any combination of education, experience, and training which provides the following knowledge, skills and abilities:
• Proficient organization and planning skills
• Must be detail-oriented
• Ability to prioritize tasks, multi-task, balance friendliness with efficiency and maintain focus
• A good working knowledge of the Microsoft Office Suite, email and the internet
• Must possess solid communication skills, including verbal, written, and listening skills in order to effectively and efficiently communicate with diverse groups of people
• Must possess the ability to accept constructive review and be accountable for one’s own success
• Ability to interpret policies and procedures
• Must possess integrity, a positive attitude, be mission-driven, and be self-directed with a demonstrated passion for Harmons’ mission and commitment to working collaboratively
• Must be able to maintain confidentiality
• Capacity to problem solve and use good judgment
• Ability to utilize computer systems and standard office equipment
• Continually strives to be product minded, customer minded, personnel minded, detailed, consistent and forward focused
PHYSICAL/SENSORY DEMANDS:
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the associate is regularly required to carry, stoop, twist, crouch, and reach; perform tasks requiring repetitive motion and eye, hand and foot coordination; hear and respond to customer inquiries. Also requires sitting for long periods of time, walking and bending.


We are proud to be an equal opportunity employer and celebrate our employees' differences including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Diversity makes us better.