Associate Registrar - (Administrator II) - Registrar's Office

Working Title

Associate Registrar for the Registrar's Office

Administrator Level (for MPP positions only)

This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the The Director of the Registrar's Office.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Registrar's Office

Appointment Type

At will

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday - Friday 8:00 a.m. -5:00 p.m.

Anticipated Hiring Range

$7,455.00 per month ($89,460.00 Annually)

Salary is commensurate with experience.

Position Summary

Reporting to the Assistant Vice President for Enrollment Management and University Registrar, the Associate Registrar is part of the leadership teams for both the Office of the Registrar and Enrollment Management. As a leader in the office, they advise on procedures, make recommendations, and assess impacts in their area of responsibility. The Associate Registrar promotes student success and continuously improves SF State’s systems, processes, and services. They also handle escalated situations with students, faculty, or other stakeholders, providing support and deescalating as necessary.

The Associate Registrar manages and oversees the staff and systems supporting the Academic Advisement and Degree Planner modules in Campus Solutions (CS), as well as the undergraduate graduation process. They must be familiar with registrar-related modules within CS, including Academic Advisement, Student Records, and Degree Planner. They lead a curriculum working group between the Division of Undergraduate Education and Academic Planning and the Registrar’s Office. The Associate Registrar collaborates with the Student Records Functional Business Analyst and Academic Advising on a routine basis. The Registrar’s Office also uses a legacy system for research, OnBase for scanned documents, and Microsoft Office, and the Associate Registrar must be able to use these systems capably.

The Associate Registrar is responsible for recruiting, hiring, training and evaluating the staff who, among other responsibilities, 1) evaluate undergraduate degree applications; 2) create and maintain configuration and rules for the DPR and Degree Planner for General Education, University Requirements, majors, and minors; 3) apply substitutions and exceptions to those rules; and 4) work with academic departments to resolve issues concerning web exceptions, grading, Coursematch enrollments, Pre-Requisite Checking, Degree Planner, and the Academic Advisement Module in CS. They work with the graduation team and Athletics to determine NCAA Division II eligibility. The Associate Registrar makes and expresses decisions that affect their area of oversight or team members, in alignment with the overall leadership decisions and approaches of the Registrar’s Office.

The Associate Registrar maintains working relationships with Academic Affairs, Administration and Finance, and other campus units to ensure the views and needs of the Reg