Area Accounting Manager OEM Part Time

Job Summary

The Area Accounting Manager OEM is responsible for overseeing the smooth and efficient processing of accounting related information for at least 2 hotels. This role is familiar with standard operating procedures related to Human Resources and Loss Prevention as well as house rules according to Aimbridge Hospitality standards. Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates overtime does apply and is calculated accordingly.

Responsibilities

QUALIFICATIONS:

 

• Associate's degree and at least 3 years of related experience; or a Bachelor's degree and at least 1 year of related experience; or at least 5 years of progressive experience in a hotel or a related field.
• Must be proficient in Windows operating systems show the ability to manipulate and troubleshoot spreadsheets type memos and reports and handle basic PC problems.
• Supervisory experience required.
• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful high pressure situations.
• Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.
• Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to understanding clarifying and resolving the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data and basic arithmetic functions.

 

RESPONSIBILITIES:

 

• Maintains regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
• Maintains high standards of personal appearance and grooming which include compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards)
• Approaches all encounters with guests and employees in an attentive friendly and courteous and service oriented manner.
• Maintains a warm and friendly demeanor at all times.
• Complies at all times with the Aimbridge Hospitality standards and regulations to encourage safe and efficiently hotel operations.
• Be familiar with the organization of Aimbridge Hospitality Hotels and know the function of each department.
• Oversees the duties of General Cashier with responsibility for the daily reconciliation of Rooms Food Beverage and House deposits as applicable.
• Oversees and maintains the over/short log.
• Maintains controls for all cashier banks in the hotel.
• Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).
• Prepares all bank deposits ‘due backs' and bank change orders according to Aimbridge Hospitality standards.
• Maintains responsibility for the billing of accounts receivable daily.
• Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.
• Maintains card file trace system for AR collection call process per SOP.
• Conducts credit meetings twice monthly with General Manager
• Maintains a record of approved direct billing accounts.
• Processes returned checks and credit card chargebacks according to Aimbridge Hospitality standards.
• Performs the Accounts Receivable Balancing function at least once each month.
• Maintains the Special Operating Account and the Petty Cash Fund according to Aimbridge Hospitality standards.
• Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to Aimbridge Hospitality standards.
• Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.
• Performs the income audit on a daily basis using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.
• Reconciles credit cards daily.
• Prepares and submits the Corporate Flash Report on the dates specified in the monthly CENTRAL ACCOUNTING calendar.
• Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar.
• Monitors Guest Services and Night Audit agents' work for proper accounting procedures.
• Oversees the training of all Night Auditors in regards to their accounting related responsibilities.
• Processes bi-weekly payroll and is prepared for transmission.
• Ensures all new hire paperwork and any employee changes are processed on PAF'S and submitted in to Payroll on a time