Heart and Vascular Program Coordinator

 

POSITION SUMMARY

The Heart & Vascular  Institute (HVI) Program Coordinator provides overall administrative and clerical support for the Heart and Vascular Institute Program.

 

The role may provide any or all of the following services: produces correspondence, organizes and maintains files, prepares moderately complex spreadsheets and reports, schedules meetings and appointments, answers telephones, enters payroll and accounts payables, orders supplies, provides billing information, facilitates medical staff credentialing, and responds to all other administrative and clerical support requests as directed. Monitor compliance with EWRs/Employee Health including ACLS, BLS, PALS, flu vaccination, and fit testing etc. Facilitating completion of credentialing/recredentialing forms. Assistance with onboarding new providers/staff. Facilitating completion of preliminary performance evaluation for new hires. The HVI Program Coordinator assists the department staff with issues and projects and responds appropriately to operational inquiries.  The Program Coordinator develops and implements office procedures and processes that support efficient and accurate operations.

 

In addition, this role will perform complex administrative work, such as report and presentation material preparation, functioning planning and scheduling, development and distribution of meeting agendas and minutes, and assistance with functional operations as required. This position may also have administrative responsibilities for an organizational Board or a Board Committee.

 

This position supports organizational goals by providing quality customer service, participating in performance improvement efforts and demonstrating commitment to team work and cooperation.

 

 QUALIFICATIONS

EDUCATION: Associate’s degree required, bachelor’s degree preferred.

LICENSE/CERTIFICATION:

EXPERIENCE: Minimum 3-5 years administrative experience required, preferably within a multi-functional medical practice office.  Well-developed communication, interpersonal and organizational skills required.  Proficiency with word processing, database and spreadsheet computer applications required. Knowledge of medical terminology preferred.

 

PERFORMANCE EXPECTATIONS

Demonstrates the competencies as established on the Assessment and Evaluation Tool.

 

WORK ENVIRONMENT

Potential for exposure to the hazards and risk of the hospital environment, including exposure to infectious disease, hazardous substances, and potential injury.

Position requires desk/computer work for a majority of the time.  Requires some walking and standing and occasional lifting up to 20 lbs.  Position requires increased amounts of repetitive motion with regard to typing.

The essential functions for this position are listed on the Assessment and Evaluation Tool.

 

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Office Coordinator, Hospitalist

 

 

REPORTING RELATIONSHIP

 

This position reports to the Administrative Director, Department of Heart & Vascular Anesthesiology.

 

The above statement reflect the general details considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

 

 

Total Rewards at AtlantiCare

 

At AtlantiCare, we believe in supporting the whole person. Our market-competitive Total Rewards package is designed to promote the physical, emotional, social, and financial well-being of our team members. We offer a comprehensive suite of benefits and resources, including:

 

Generous Paid Time Off (PTO)

Medical, Prescription Drug, Dental & Vision Insurance

Retirement Plans with employer contributions

Short-Term & Long-Term Disability Coverage

Life & Accidental Death & Dismemberment Insurance

Tuition Reimbursement to support your educational goals

Flexible