Administrative Assistant - Nursing

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401(k), and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.  

Position Summary: Provide a variety of advanced administrative, confidential, technical and administrative support to the Nursing program.
 

Under the direction of the Nursing Program Director, this individual will have the following responsibilities:

ESSENTIAL TASKS:

• Respond to student and faculty inquiries, requests for information and provide assistance
• Establish and maintain cooperative working relationships with other employees at Bryant & Stratton College to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully
• Maintain office files, student files, faculty required documentation and other appropriate records
• Prepare documents as requested by the Nursing Program Director
• Proctor Nursing exams
• Collaborate with the clinical/fieldwork coordinators and the Admissions Department to coordinate and maintain the Certified Background process; orient students to the processing as needed
• Verify all required documentation is received for potential students before enrolling, such as but not limited to:  Background Check, High School Diploma, Immunization Records, Nursing Handbook sign off
• Assist Nursing Program Director with data collection and maintenance of data files on students, graduates, and accreditation activities
• Maintain inventory of office & clinical supplies
• Perform general clerical duties including organizing, filing, shredding, and scanning and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms and prepare for web; prepare minutes, reports, statistical data, and other materials pertaining to the Nursing program
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes
• Initiate, process and track departmental forms such as purchase orders and supply requisitions
• Schedule appointments, meetings, send out meeting notices, and maintain the department calendar. Assist in coordinating accreditation activities, documents, travel arrangements, and on site visit requirements
• Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision 

ADDITIONAL DUTIES:

• Assist with the pinning ceremony for graduating nursing class, awards ceremonies and orientation activities for nursing program
• Perform other related duties as may be assigned
• Assist in room scheduling and proctoring exams as needed

KNOWLEDGE, SKILLS, and ABILITIES:

• Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment
• Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations n Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling
• Ability to use independent judgment and discretion in Detail-oriented with skills in proofreading materials
• Oral and written skills to convey ideas, facts, and information effectively and accurately to students, staff, faculty, and the general public
• Ability to identify what information is needed by others for effective actions
• Ability to maintain confidential and sensitive information
• Ability to develop and maintain filing systems
• Ability to deal with internal and external communications in a tactful and courteous manne