Compliance & Onboarding Specialist - Healthcare Staffing

CareerNation (a national healthcare staffing firm) is seeking a Compliance & On-Boarding Specialist to join our team. The Compliance Specialist will ensure that all healthcare professionals recruited and placed through our firm meet state, federal, and client-specific regulatory requirements. This role plays a critical part in safeguarding quality, mitigating risk, and ensuring timely onboarding of clinical and non-clinical staff.

Starting Compensation: $25/hour. Room to grow based on performance.

Key Responsibilities

• Credentialing & Onboarding

  • Collect, verify, and maintain healthcare worker credentials, licenses, certifications, and immunization records.

  • Oversee background checks, drug screenings, I-9 verification, and other pre-employment requirements.

  • Ensure timely completion of onboarding documents in alignment with client contracts and regulatory standards.

• Regulatory & Client Compliance

  • Monitor changes in federal, state, and client compliance requirements (e.g., CMS, OSHA, DOH, Joint Commission).

  • Audit personnel files and HRIS/ATS systems for accuracy and compliance readiness.

  • Coordinate compliance submissions to clients, MSPs, and VMS systems.

• Policy & Process Management

  • Develop, update, and enforce internal compliance policies and procedures.

  • Provide training to recruiters and account managers on compliance requirements and documentation standards.

  • Partner with operations and HR to streamline credentialing and compliance workflows.

• Reporting & Documentation

  • Maintain compliance dashboards, trackers, and audit logs.

  • Prepare and submit compliance reports to management and clients as required.

  • Support internal and external audits by ensuring accurate and up-to-date records.

Qualifications

• Bachelor’s degree in Healthcare Administration, Human Resources, or related field (preferred).

• 2+ years of experience in compliance, credentialing, or healthcare staffing/recruiting.

• Strong knowledge of healthcare regulations and credentialing standards (e.g., Joint Commission, OSHA, HIPAA).

• Proficiency in applicant tracking systems (ATS), HRIS, or VMS/MSP platforms.

• Excellent attention to detail, organizational, and communication skills.

• Ability to manage multiple deadlines in a fast-paced environment.

Key Competencies

• High level of integrity and commitment to ethical practices.

• Strong problem-solving and analytical abilities.

• Effective collaboration across recruiting, operations, and client-facing teams.

• Adaptability to evolving client and regulatory requirements.

Why Join Us?

• Opportunity to make a direct impact on healthcare quality and patient safety.

• Collaborative, mission-driven environment.

• Professional growth opportunities in healthcare staffing and compliance.