Legal Administrative Assistant

We are looking for a hands-on, highly energetic team player who can lead and orchestrate all necessary administrative functions for Gallup’s legal team, such as answering phone and email inquiries, managing incoming and outgoing mail, scheduling, and managing documents and correspondence. Your detailed, strategic ability to organize and prioritize will ensure accuracy, accessibility and follow-through on legal records and inquiries.

In this role, you will:

• Organize, maintain, retrieve, update and follow best practices for legal and corporate documents, records and files
• Prepare, proofread and format legal documents and correspondence
• Organize and maintain the legal calendar
• Print, copy, fax and scan documents as needed
• Attend meetings, take notes and initiate next steps with follow-up communication
• Obtain necessary corporate documents from various states and countries
• Collect, organize and prepare documents and agreements for various transactions, including employment contracts
• Perform other administrative tasks as needed

Strong communication and writing skills, integrity, and the ability to be self-directed and proactive will be essential to your success. We strive to balance serious work with a supportive atmosphere focused on your personal growth and development. If you are looking for a purpose-driven workplace that values your contribution, APPLY NOW!

Who we want:

Service-oriented team members who have the sophistication, poise and passion to support Gallup’s legal team

Inquisitive learners whose legal knowledge and innate curiosity drive them to ask questions, retrieve information and sort to what is most relevant

Detail-obsessed overachievers who thrive in a fast-paced, deadline-driven, high-pressure environment and who are passionate about establishing and maintaining detailed systems of efficiency

Trustworthy partners who build strong relationships with others and who are known for their high standards of compliance, confidentiality and integrity

Strategic multitaskers who can manage multiple priorities with extreme detail orientation and easily adjust to accommodate unexpected changes

Logical problem solvers who can navigate technology, troubleshoot issues and develop solutions for maximum efficiency

Proactive thinkers who anticipate needs and ask smart questions to obtain the necessary resources

What you need:

• At least two years of legal administrative experience required; in-house legal experience preferred
• Associate degree or the equivalent in education and experience required
• Expertise and proven proficiency in Microsoft Word, Excel and Outlook required
• Strong written and verbal communication skills required
• Excellent proofreading and editing skills required
• Ability to work at Gallup’s Omaha Riverfront campus four to five days per week required
• Nebraska notary public certification preferred
• Experience with a content management platform, such as NetDocuments, preferred
• Eligibility to work in the United States required; this position is not eligible for employment visa sponsorship

What we offer:

We create exceptional workplaces, starting with our own. We focus on developing your strengths — what you do right, rather than what you do wrong — and helping you be engaged at work. When you work at Gallup, you’ll benefit from:

• A strengths-based, engagement-focused and performance-oriented culture
• The opportunity to work in a flexible and hybrid environment that allows you to occasionally work remotely
• A global, diverse and inclusive workplace culture that is committed to fostering belonging and wellbeing
• A collaborative work environment with world-class managers and highly tenured mentors who guide and empower associates based on their unique skills and strengths
• Continuous learning and development opportunities and purposeful career growth tailored to your unique talents
• Mission-driven work that changes the lives of people around the world
• An on-site cafeteria, fitness center, federal credit union and state-of