Office Operations and Facilities Manager

About Circle U Foods, Inc.

At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety.

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We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement.

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With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community.

Job Summary: The Office Operations & Facilities Manager is responsible for leading the administrative, office, and facility-related operations of Circle U Foods. 

This position oversees office systems, vendor relationships, visitor management, internal administrative projects, office technology coordination, and facilities-related issues affecting office areas. The role also supervises administrative support staff and janitorial personnel to ensure day-to-day office functions run smoothly. 

This role is ideal for someone who enjoys solving operational problems, coordinating projects, and improving how systems work across the organization.  

Key Responsibilities and Skills:

Office Operations 

·       Oversee daily office operations and ensure an organized, efficient, and professional workplace. 

·       Maintain and improve administrative systems, processes, and office procedures. 

·       Monitor office supply inventory and coordinate purchasing. 

·       Ensure office policies and operational standards are followed. 

·       Identify inefficiencies and implement improvements to office processes. 

·       Serve as the central coordination point for office-related needs across departments. 

Facilities Management 

·       Monitor the condition of office spaces and common areas to ensure they remain clean, safe, and functional. 

·       Coordinate with the maintenance department or external vendors for facility repairs and improvements affecting office areas. 

·       Track facilities issues and ensure they are addressed in a timely manner. 

·       Coordinate contractors and service providers working in office areas. 

·       Support facility upgrades and workplace improvements. 

Operational Project Coordination 

·       Coordinate internal operational projects related to office infrastructure and administrative systems. 

·       Manage projects such as installation or upgrades of office systems including security cameras, workplace improvements, and technology infrastructure. 

·       Research and evaluate vendors and service providers including managed IT partners and office-related vendors. 

·       Obtain quotes, review service proposals, and coordinate implementation of approved solutions. 

·       Track project timelines and ensure successful completion. 

Office Technology & IT Coordination 

·       Serve as the internal liaison with third-party IT providers. 

·       Coordinate the purchase and setup of office technology including computers and related equipment. 

·       Maintain inventory of company devices and office hardware. 

·       Track device assignments and maintain accurate records. 

·       Ensure backup equipment is available when needed. 

·       Assist w