Accounts Payable Associate

Who We Are:

We’re a high-growth software company with a big mission: empowering K-12 district teams to do more with less. 

At LINQ, we get K12. That’s why we help districts transform K-12 school operations with best-in-class, cloud-based software solutions built to help districts return more resources to classrooms. Integrating finance, HR, nutrition management, and payments into a single, secure platform, LINQ reduces administrative burden. LINQ is trusted by 30% of school districts across the U.S. to help them operate more efficiently and serve over 1 billion meals to 17 million students annually, process payroll for 364,000 educators, administrators, and staff, and engage with millions of families through the free LINQ Connect app.    

Our team? They’re talented, committed, and fiercely loyal problem-solvers. At LINQ, you’ll find challenging and meaningful work, a team that respects and uplifts one another, and a commitment to constant improvement. Our customers love us because we’re attentive, patient, communicative, and solutions focused. They know they can count on us to not only anticipate their needs but to deliver the right answer every time. 

  LINQ’s Values:  • Act with Integrity & Build Trust: Trust is the foundation of our company. We operate with the highest standards of integrity, both internally and externally. We believe in transparency, honesty, and accountability. Building a culture where trust is earned and maintained.  • Deliver Excellence: We consistently exceed our clients’ expectations. In every interaction, we strive to anticipate needs, provide swift solutions, and go the extra mile to relentlessly impress our customers. We communicate clearly, consistently, and in a timely way to cultivate lasting relationships.  • Embrace Challenges: We embrace a growth mindset. Challenges offer opportunities to learn, grow, and improve. Continuous learning keeps us relevant and effective to ensure our solutions remain on the leading edge of innovation.  • Collaborate & Act as One Team: Diverse skills, ideas, and perspectives are our strength. Through open communication, shared goals, and a spirit of unity and mutual respect, we collaborate to achieve excellence, drive innovation, and propel our company forward as a cohesive force. 

About The Role: 

The Accounts Payable (AP) Associate is responsible for processing and managing outgoing payments, ensuring accuracy and timeliness in vendor payments and internal expense reimbursements. This role involves maintaining financial records, verifying invoices, and supporting month-end closing activities. 

What You’ll Be Doing:   

• Process and accurately code vendor invoices, employee reimbursements, and corporate card expenses using Ramp and NetSuite. 

• Ensure all invoices are properly authorized and matched to corresponding purchase orders or contractual agreements. 

• Review and reconcile monthly credit card statements and employee expense reports submitted via Ramp. 

• Maintain up-to-date and accurate accounts payable records, including vendor profiles, W-9 forms, and banking information. 

• Perform timely weekly payment runs and manage disbursements via ACH, wire transfers, and checks. 

• Reconcile the accounts payable sub-ledger to the general ledger to ensure accuracy and completeness. 

• Respond promptly and professionally to vendor inquiries, resolving issues efficiently. 

• Partner cross-functionally with Finance and other departments to investigate and resolve invoice discrepancies and drive process improvements. 

• Assist with month-end close tasks, including preparing accruals and generating accounts payable reports. 
• Provide support during internal and external audits by gathering documentation and performing analysis as required. 

What We Are Looking For:                                          

• Education: Associate or bachelor’s degree in accounting, Finance, or rela