Supervisor, Accounts Payable

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: USA - Mesa, W. Southern Ave 

Division: Solutions 
Job Posting Title: Supervisor, Accounts Payable 
Time Type: Full Time

Summary
The Accounts Payable (AP) Supervisor is responsible to ensure accounts payable policies and practices are followed globally by all DSV IMS entities and that new AP processes are implemented successfully by the AP team members. This role is responsible for providing timely and accurate payments to vendors while enforcing and complying with DSV financial policies and local processes and regulations. This position will develop and prepare necessary AP reports, key performance indicators (KPIs), and other deliverables as needed, as well as monitor the activity and performance of the AP team members.  This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, and cash forecast activities. The AP Team Manager will have contact with managers in other departments which requires strong interpersonal communication skills, both written and verbal.

Essential Duties and Responsibilities

•    Support the Purchasing Team and Purchasing Managers to problem solve internal issues, develop efficiencies, and support vendor relationships. Maintain internal and external relationships by providing excellent customer service.
•    Distribute clear and updated communications with all departments regarding department policies and procedures.
•    Report AP activities and KPIs to management as appropriate to meet team, departmental and company objectives.
•    Meet and exceed metrics established and periodically revised by management.
•    Monitor and support Coupa program and its success 
•    Assist in problem-solving, researching root causes and communicating to internal/external business partners to reach resolution. 
•    Proactively identify areas of improvement with the AP department and work with Sr. Manager/Director to implement new processes as needed to increase overall department capacity.
•    Responsible for managing the end-to-end payable process leading up to invoice payment.
•    Ensure timely processing of payables by AP staff to prevent credit holds, zero bin, or machine down issues.
•    Ensure that all invoices comply with both internal and external audit requirements and local country(ies) legal rulings.
•    Oversee weekly payment process; manage prepayment requests.
•    Primary administrator for credit card programs.
•    Hire, train, and develop staff; perform new hire AP orientation for all IMS staff.
•    Responsible for maintaining the vendor assignments for AP staff and realigning as needed to support ongoing departmental and organizational changes.
•    Responsible for managing local VAT reporting for all DSV IMS entities and assist the teams as needed.
•    Provide support for local financial and tax audits, as needed.
•    Manage the 1099’s for accuracy and reporting
•    Support the month-end closing process through preparation of schedules and/or journal entries as agreed upon with local CFO and Sr Manager, Financial Controlling.
•    Oversee the vendor aging for unusual items; ensure timely follow up by monitoring the AP aging, unbilled GRV, and PO GRV reports and AP KPI reports.
•    Support enhancement projects pertaining to procurement, payable processing, or settlement, as needed.
•    Conduct yearly employee performance reviews with direct staff.

Supervisory Responsibilities
•    Lead a team of 4-5 Accounts Payable Specialists in the US

Minimum Required Qualifications

Education and/or Experience 

•    Bachelor's degree from an accredited college in a related discipline or equivalent combination of education and work experience
•    Five (5) years or more prior experience in accounting field
•    Two (2) years of experience in a lead or supervisory role with leadership responsibilities.

Skills, Knowledge, & Expertise