Senior Purchasing and Supply Chain Analytics Manager

Under general supervision, manages the Purchasing department to include the procurement of supplies, equipment and services as well as coordinate and maintain the contract files. Manages the Materials Management Information System data and staff to ensure compliance and data integrity with all MMIS master data and provides analytics for decision-support across the organization.

Education

Bachelor’s Degree; preferably in a Healthcare-related discipline.  In lieu of an advanced degree, eight years of experience at a Management level in a Healthcare Purchasing field will be accepted.

Experience

A minimum of four years’ experience in a Material Management/Purchasing environment to include at least two years of supervisory experience; and three years’ experience with Workday or Lawson ERP systems. Healthcare experience strongly preferred. A Certified Materials & Resource Professional (CMRP), Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM) or other Certification is preferred, but not required. Extensive knowledge of the contracting and contract management process, to include contract activations with our current Group Purchasing Organization (GPO).

Skills

• Knowledge of healthcare purchasing processes, inventory control oversight procedures, purchasing business administration, healthcare procurement law 
• Skilled in ERP system master data maintenance and data governance
• Skilled in oral communication
• Skilled in using negotiation techniques related to contracts for supplies & services
• Skilled in data analysis and interpretation of data to achieve desired financial results
• Ability to manage and coordinate the work of others
• Ability to develop and manage RFI/RFP documents and evaluations for goods and services
• Ability to review contracts and other documents and assist in completing GPO authorization agreements for products and services
• Ability to analyze & optimize applicable tiers with our various GPOs in an effort to achieve maximum cost savings
• Ability to interface effectively Value Analysis Manager and various VAT’s    

Licensures, Certifications

• None

Physical Requirements

• Ability to pay close attention to detail

Working Conditions

• Normal office environment; may have exposure to noise and dust

Principal Duties and Responsibilities:

• Manages human resources within established productivity guidelines and the personnel budget. Facilitates training and development efforts.  Maintains employee competencies. Monitors and reviews work performance of the staff. Interviews and selects personnel.  6 Direct Reports (3 Buyers, 1 Contract Administrator, 2 MMIS Analysts)
• Develops and manages Key Performance Indicators (KPI) to drive efficiency and continuous improvement in the Purchasing Department. Utilizes Lean Management System (LMS) to perform root-cause problem solving of departmental issues.
• Coordinates and manages contract pricing in the Workday ERP System to ensure data is accurate, current, and properly loaded.  Responsible for ensuring  Item Master pricing matches GPO contract pricing, utilizing a Contract Price Audit approach or external tools such as GHX’s Contract Center.
• Provides monthly purchasing reports to include, but not be limited to, the RNI Report, INR Report, Unreleased Receivers Report, Open PO by Buyer Report, Price Exception Reports from our Prime Distributor, Cost messages, Future Price Notification Reports in addition to P.O. messages.
• Organizes the daily workflow to ensure orders are placed in a timely manner, to include the tracking of departmental EDI orders (EDI 850), Order Conformations (EDI 855) and non-EDI purchase orders,  Ensures order confirmations from vendor, price verification, EDI performance, as well as return and departmental credits are completed in a timely manner.
• Rectifies invoice discrepancies with Accounts Payable soon after they occur in an effort to minimize exceptions and variances month-after-month.
• Reviews purchase requisitions for the appropriate cost center, sub-account, vendor, costs and proper approvals before issuing purchase order.
• Monitors product costs, product availability, newly added items and technology as well as vendor performance.  Works with the Value Analysis Coordinator to ensure that any new, substitute or alternate products are input to the Item Master and available fo