Global Travel & Event Operations Specialist

Company Description

Dynatrace exists to make the world’s software work perfectly. Our unified software intelligence platform combines broad and deep observability and continuous runtime application security with the most advanced AIOps to provide answers and intelligent automation from data at an enormous scale. This enables innovators to modernize and automate cloud operations, deliver software faster and more securely, and ensure flawless digital experiences. That is why the world’s largest organizations trust Dynatrace® to accelerate digital transformation. 

We're an equal opportunity employer and embrace all applicants. Dynatrace wants YOU—your diverse background, talents, values, ideas, and expertise. These qualities are what make our global team stronger and more seasoned. We're fueled by the diversity of our talented employees. 

Job Description

• This position will report to the Senior Manager, Procurement - Global Travel & Events, supporting travel and event operations including  strategic reporting, monitoring compliance, tracking spend, driving savings and data analytics.
• Collaborate with internal stakeholders to understand meeting objectives and how we can best support and streamline processes.
• Managing Cvent meeting requests.
• Assist with identifying payment solutions for small meetings and events.
• Assist with sourcing larger events and leading the sourcing for smaller events via Cvent.
• Liaison with key vendors to build relationship and visibility internally with key stakeholders.
• Utilize and monitor internal Procure to Pay system to provide visibility on meeting and event spend through budget and PO approval, contract review and management approval.
• Create preliminary budgets, managing invoices and deposits for larger events.
• Analyzing data to better understand the travel and meeting landscape to assist developing new processes, guidelines, and policy.
• Assist in developing shared resources to communicate guidelines and processes for internal and external events.
• Ability to work well under pressure and be able to adapt to new developments.
• A team player who is excited to be a part of a new travel and event procurement function.
• Strong relationship-builder who can engage internally and externally to ensure that business needs are met quickly and efficiently. 
• Must be detail oriented and  have exceptional organization and communication skills. 
• Must be comfortable negotiating and reviewing small event contracts for hotels, special event venues, restaurants etc.
• Must be excited about implementing a Strategic Meeting Management Program.

• Key Responsibilities: 

• Support travel and event operations including  strategic reporting, monitoring compliance, tracking spend, driving savings and data analytics.
• Analyzing data to better understand the travel and meeting landscape to assist developing new processes, guidelines, and policy.
• Source, negotiate and contract hotels, restaurants, other event venues as needed.
• Partnering with internal business partners to understand meeting objectives and how we can support and streamline processes.
• Manage meeting requests and  internal Procure to Pay application.
• Facilitates interactions among Legal, Finance, and business owners to ensure risks, budgets and costs are appropriate and align with objectives and strategies of Dynatrace.  

Qualifications

Minimum Qualifications:

• 1 – 3 years’ experience in event and travel operations and reporting
• HS Diploma or GED required

Preferred Qualifications:

• Bachelor’s degree preferred
• Strong aptitude working with Excel, PowerPoint, BI and other business analytics.
• Experience sourcing and planning small events.
• Experience preparing and managing event budgets, financial plans, and related assumptions.
• Proven project management skills: Strong attention to detail and ability to track multiple initiatives with different stakeholders, timelines, scale, and scope.
• Demonstrated ability to roll up your sleeves, collaborate and drive projects through to completion. 
• Experience working at a Global level.   
• Ability to work in a fast-scaling organization that has been growing +30% yr. over yr.   
• Enlist strong process and project management skills/ability to manage change.   
• Demonstrated ability to manage multiple competing priorities in a fast-paced environment.   
• Excellent verbal and written communication skills required; must be comfortable connecting with and communicating with individuals at all levels of an organization.   
• Candidate must be local to Waltham, MA, this is a hybrid work schedule requiring