Sr Executive Assistant II

Job Title: 
Sr. Executive Assistant II 

Overview: 
We are seeking a proactive and highly organized Senior Executive Assistant II to provide high-level administrative support to a senior executive and their broader team. This role demands strong business judgment, discretion, and a solutions-oriented mindset. The ideal candidate is a self-starter who thrives in a dynamic environment, can juggle multiple responsibilities, and is comfortable interacting across all organizational levels. 

What You’ll Do: 

Executive & Team Support – 40% 

• Manage & prioritize complex calendars and daily schedules for the Executive and their team, including arranging appointments, meetings, and conference calls. 

• Coordinate logistics for meetings and events, both virtual and in person, including room reservations, technology setup, and catering. 

• Anticipate scheduling needs and proactively resolve conflicts or roadblocks. 

Administrative Support – 35% 

• Prepare and manage confidential communications and files with discretion and professionalism. 

• Provide administrative support and detailed coordination for Executive, Analyst, Customer, etc. meetings, ensuring materials are organized and delivered on time. 

• Draft and edit high-level correspondence, presentations, and reports. 

Travel & Expense Management – 25% 

• Plan and coordinate complex domestic and international travel itineraries. 

• Prepare detailed travel briefs and handle all logistics related to transportation, lodging, and meeting coordination, including customer and event briefings.  

• Complete and submit accurate expense reports on behalf of the Executive in a timely manner. 

Additional Responsibilities: 

• Assist with special projects, team events, and other initiatives as assigned. 

• Work globally as needed to support Executive with global business needs.  

• Support onboarding processes for new hires and manage office space coordination for the Executive’s team. 

• Serve as a trusted point of contact, maintaining strong working relationships across the organization. 

• Partner closely with Executive’s Chief of Staff with setting up distribution lists, team rosters, arranging calendar series meetings with extended leadership 

Who you are: 

• 10+ years of experience supporting senior executives in a fast-paced environment. 

• Proven ability to work independently and handle sensitive information with integrity and discretion. 

• Strong communication and interpersonal skills; able to interact with executives, board members, and cross-functional teams with professionalism. 

• Excellent organizational skills and attention to detail, with a demonstrated ability to prioritize and manage competing demands. 

• Flexible, resourceful, and calm under pressure—with a sense of humor and a “no task is too small” mindset. 

• Proficient with Microso