Administrative Business Partner

GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

The administrative business partner will provide personal support as needed to the enhance leadership efficiency, freeing time for strategic thinking and decision-making.

Roles and Responsibilities:   

• Implement best practices to improve time efficiencies and build a foundation of trust by ensuring tasks are completed promptly and accurately.
• Develop and maintain effective tracking systems for follow-ups and to-do lists.
• Serve as a liaison to foster strong relationships among managing partners, the senior leadership team, and other key internal and external stakeholders.
• Support leaders through strategic planning, project management, and change management while managing day-to-day operations, resource allocation, and fiscal responsibility.
• Facilitate clear and effective communication across the organization to ensure alignment and collaboration.
• Organize weekly recurring meetings, creating agendas, tracking YTD progress, reviewing key metrics, and managing follow-ups.
• Manage travel and calendar arrangements to ensure smooth execution of events and meetings.
• Ensure all meeting and conference call details, agendas, and materials are prepared accurately and recorded correctly.
• Take ownership of QBR planning for NY & New England regions, managing travel, booking hotels/venues, and organizing any other logistical arrangements.
• Help organize engaging company and team experiences to foster collaboration, strengthen team culture, and build meaningful connections. Examples include GPSec, conferences, partner meetings, dinners, and more.
• Help manage accounts, setting up appropriate cadence of meetings with clients.
• Attend and run client meetings in the absence of AE ensuring key topics like renewals, project updates, and new initiatives are discussed.
• Provide structured and timely touch reports for vendors and clients to track engagement and ensure consistent follow-up.
• Establish a structured system to track client interactions and touches and report to AE to maintain meaningful connections and identify growth opportunities.
• Organize regular client lunches/dinners to build rapport and maintain a cadence of engagement.
• Help build and maintain strong relationships between the Northeast team and vendors in the market to ensure timely communication and effective partnership.
• Track vendor turnover and other vendor metrics as requested by Regional Partner.   
• Manage vendor engagements to track performance, address issues, and ensure delivery meets agreed-upon expectations.
• Develop strategies for vendor collaboration that align with business objectives and enhance client outcomes.
• Coordinate regular vendor meetings to review project statuses, updates, and potential opportunities for growth.
• Act as the main point of contact for sourcing a "Boston Hub" workspace.
• Host clients and vendors, facilitating productive whiteboarding sessions and brainstorming workshops.
• Help manage office operations including supplies, facilities, and vendor relationships to ensure smooth daily functions.
• Coordinate office maintenance, equipment needs, and space planning to create an efficient and organized workspace.
• Establish procedures to streamline administrative processes and improve overall office efficiency.

Required Experience:  

• Must have outstanding attention to detail and commitment to follow-through
• Ability to work well within a team
• An unwavering positive attitude, strong drive for results, and the ability to deal with ambiguity
• Strong written and verbal communication skills. Ability to communicate clearly and concisely via email, phone, and written documents
• Ability to work flexible work schedule required
• Bachelor’s degree in business or related field is preferred

Travel Requirements:

• Up to 10% travel

Physical Requirements:

• Sedentary work
• Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day
• Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day

 

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