Assistant Director for Campus Life

Title: Assistant Director for Campus Life

Position Purpose:

The Assistant Director for Campus Life manages the day to day operation of the Office of Campus Life and provides leadership and support to key student organizations including Bates College Student Government, Ronj Coffeehouse, Breaks at Bates, The Bates Student Newspaper, and Senior Week Co-Chairs. They also lead efforts related to senior week programming,  the Campus Life Equity and Inclusion Peer Advisors, and student clubs, and oversees a variety of training and orientations that center student leadership development utilizing the Bates Leads framework, including building programs for civil discourse. The Assistant Director for Campus Life works closely and collaboratively with the Coordinator of Campus Life Programming and First-Year Experience to provide leadership and guidance for student club events and program, including event management when appropriate and as needed. 

Job Duties:

Campus Life Operations:

• Create, sustain and oversee systems for managing the operations of the office and the clubs and organizations supported by Campus Life.
• Fosters an open, welcoming, and fun office environment for students, families, and colleagues.
• Approves student listservs managed by Campus Life as needed and/or as scheduled.
• Manages budgets related to Campus Life, including student organizations and student clubs.
• Serve as the primary point of contact for inquiries related to the Office of Campus Life, and provide administrative oversight for the office. This includes receiving and triaging phone calls, mail, and visitors to the office, including families and campus partners.
• Complete hiring forms for student and staff employees, including submitting forms to the Student Employment Office and submitting hiring information via Garnet Gateway.
• Works with the Associate Dean for Residence Life and First-Year Experience to provide support for the first-year forms process, ensuring all forms have been completed prior to matriculating to Bates.
• Provide support for Bates Engage, the college’s student engagement platform, based on CampusGroups. This includes being a content expert for the function and capabilities of Bates Engage, and providing advising support for clubs, organizations, and colleagues in how to best leverage its capabilities to support their group(s).
• Maintain comprehensive files and records.
• Reviewing and reconciling Campus Life and student club and organization expenditures.
• Order office and event supplies, place food orders, process invoices, and manage credits cards and reimbursements for students and Campus Life  programs and staff.
• Serve as an approver Bates Today, the electronic daily news digest sent to students, faculty, and staff as needed.
• Coordinate bus trips and other transportation opportunities offered through the Office of Campus Life.
• Oversee the Breaks at Bates Program. This program supports student-led events and experiences during academic breaks.
• Post content to the Campus Life website and social media platforms.

Campus Life Student Organization, Clubs, and Leadership:

• Hire, train and manage the student staff of the Ronj Coffeehouse and the Campus Life student office assistants utilizing the Bates Leads framework.
• Advise Bates College Student Government (BCSG) by providing structure, guidance, and mentorship to student assembly members, the executive board, and other constituents. This includes working collaboratively with the Coordinator of Campus Life Programming and First-Year Experience to advise the Funding and Activities Board. 
• Advise the Bates Student Newspaper by providing operational support and guidance, including managing fellowships contracts and  hiring processes. 
• In collaboration within the Senior Associate Dean of Students, hire, train, and supervise the Senior Week Co-Chairs and senior week programming.
• In collaboration with the Senior Associate Dean of Students, assists with developing and implementing equity and inclusion strategies for all Campus Life systems, structures, programs and policies.
• Manages the Equity and Inclusion Peer Advisor Program, including the supervision of Equity and Inclusion Peer Advisor student staff. This entails designing curriculum and training materials for Equity and Inclusion Peer Advisors, and utilizing these student staff positions to support student clubs and organizations in meeting their/our equity and inclusion goals.
• Create policies and systems for student clubs and organizations that provide guidance that adhere to the Campus Life mission,

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  Bates College

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