Sales Administration Assistant (part time) / Auxiliar Adminsitrativo/a de Ventas (tiempo parcial)

GENERAL ADMIN DUTIES

Filing and cleaning files, photocopying, prints Identified Funds receipts, SIF’s and blank contracts, answering phones, shredding, Ownership Certificates, helping colleagues when needed, etc.

WORKING RELATIONSHIPS:

REPORTS TO:                          Sales Administration Manager-Europe

INTERFACES WITH:               Sales Administrator at Mallorca.

DAILY JOB FUNCTIONS:

• Check the documentation in the trays for the Sales Executives are always updated and filled.
• Photocopying SIF’s for all resorts and blank copies of the Term Sheets.
• Shredding the documents with PII information.
• Enroll new clients in to the Bonvoy Rewards Program
• Answering the phones and take accurate messages
• Any other admin related task as requested by Manager
• To prepare the mail out (stickers)

CLOSINGS

• Printing reports from Universe weekly in order to keep track of all closed contracts.
• Send Ownership Certificates to clients.
• Clean the files and remove the PII information.
• File the folders in the Sales Admin filing cabinets or porta cabin.
• Flowers

SCANNING

• Cleaning, scanning and organizing files for storage

REQUIREMENTS:

• Must be fluent in English and Spanish
• Advanced skills in the use of Microsoft Software
• Ability to work under pressure and manage multiple tasks
• Must be able to adapt to a flexible working days and hours
• Good analytical and communications skills
• Be able to identify and have comprehension of PII information
• Be able to use the scanner machine

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.