Police Professional Assistant - Records Department

Role Summary:

To provide high quality support and services to the public and the Ann Arbor Police Department. Work in this unit is very fast paced, and includes maintaining, researching, and releasing a high volume of official police records in compliance with city policy, the Freedom of Information Act and the State of Michigan law enforcement records retention schedule. Work may also include, but is not limited to property/evidence management, criminal investigation administrative support. This position deals with confidential and sensitive information, which may include disturbing images and/or audio.

Benefits offered for this opportunity: Police Professional Assistants Benefit Summary

This position is represented by the Police Professional Assistants Union and the starting pay is $26.83/hour. This position is eligible for step pay increases. The top end of the current step increase for this position is $31.87/hour. Please reference the Police Professional Assistants collective bargaining agreement. 

Schedule: Monday through Friday 9am-5pm

Duties:

Incumbent is responsible for, but not limited to, the following duties:

Records Section:

• Assists the public, government agencies, and other law enforcement to fulfill information requests. This includes research of reports, photos, videos and audio recordings
• Determines release of police records in compliance with the Freedom of Information Act in accordance with State Law and City Policy
• Researches, processes, and calculates fees for FOIA, Discovery and Subpoena Requests
• Utilizes CLEMIS and other management information systems for criminal history checks of citizens applying for visas, employment, military, adoption, etc.
• Processes incoming payments, prepares balance of revenue for bank deposits, initiates collection efforts and processes adjustments
• Updates sex offender records in the MiCJIN database
• Interacts with sworn, non-sworn and court staff, as well as the City Attorney’s and Treasurer’s Office to problem solve and maintain records
• Communicates professionally through business letters, email and phone, using independent judgement
• Answers phones, processes mail, sorts and scans paperwork
• Utilizes Microsoft Word, Excel, Access, Outlook and Adobe Acrobat computer programs
• Maintains office supplies
• Performs related work as assigned
• Reports to the Records and Data Supervisor

Training and Experience: (position requirements at entry)

• High School Diploma or GED equivalent
• At least 3 years of progressive general office experience

Preferred:

• Associates Degree

The following certifications/designations will be required in order to perform some of the duties of this position:

• Notary Public – within 6 months of hire
• Blood Borne Pathogen Training – within 1 year of hire

View Additional Requirements and Information at: Police Professional Assistant Job Description