Virtual Assistant/Admin Assistant - (ZR_21402_JOB)

This is a remote position.

20 hours a week

• Being on the monthly call 
  

• Supporting the community with any tech or procedural questions
  

• Welcoming new members
  

• Scheduling the normal weekly/monthly posts (reminders, celebrations, new content drops)
  

• Monitor DMs/comments to flag questions or wins.
  

• Be present in chat to support you or participants.
  

• Keep tabs on sign-ups, attendance, churn, and engagement levels.
  

• Track who's engaged or not showing up.
  

• Send love notes or reminders for under-engaged members.
  

• Send thank-you gifts, welcome kits, or milestone surprises.
  

• Keep everything feeling luxe and on-brand.
  

Courses

• Uploading materials into the Circle Portal
  

• Be on any live classes that the client hosts
  

Podcast

• Reaching out to potential guests (with the client's guidance and templates are ready)​
  

• Sourcing names/emails for potential guests (with the client's guidance and templates are ready)
  

• Uploading the episodes once edited
  

• Making promo graphics
  

• Using AI software to create show notes, posts, captions
  

• Emailing the guest their link and promo information after episode
  

• Listening to episode to pull out powerful quotes and make graphics for reels (already created)
  

• Set up email in Flodesk (with the client's guidance and templates are ready)
  

• Schedule stories in software
  

Requirements

• Experience with basic graphic design and social media
  

• Experience as an admin or personal assistant is a must
  

• Good communication skills
  

• Ability to follow established processes and procedures.
  

• Strong organizational skills and attention to detail.
  

• Proficiency with podcast management platforms.
  

• Proactive communication style to flag issues before they become problems.
  

• Reliable internet connection and computer setup.
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job