Project Administrative Assistant - Civil - Sparks NV

Project Administrative Assistant - Civil

SUMMARY  

Mortenson is currently seeking a Project Administrative Assistant for our Civil Operating Group at our Reno, NV project location that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site in Reno, NV.

RESPONSIBILITIES 

Perform clerical duties in alignment with Mortenson’s guidelines

1. Manage daily correspondence and incoming calls
2. Maintain written and electronic records
3. Provide data entry into the Event Management System for the Engineering staff
4. Prepare materials for design and construction meetings
5. Capture and prepare staff and owner meeting minutes
6. Incorporate all processes and procedures that support the project closeout phase

Supply management

1. Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement
2. Procure consumables and office supplies
3. Handle the on-site delivery of mail, packages, materials and equipment
4. Receive, sort, and record deliveries into computer database
5. Prepare daily outbound shipments
6. Track and organize equipment inventory

Office setup and maintenance

1. Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow
2. Plan and coordinate Project Safety Celebrations
3. Organize and clean office as necessary

Administration of craft workers

1. Manage the new hire documentation and coordination and conduct First Hour Orientations
2. Enter weekly timecards for payroll processing

 QUALIFICATIONS 

1. Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed
2. Proficient skills in Microsoft Office
3. Strong verbal and written communication skills across organizational levels and backgrounds
4. Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership
5. Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports
6. Ability to create systems and processes, and seek out additional responsibilities
7. Active listening skills and effective communication including an openness to diverse input and feedback
8. Ability to travel up to 100%, if applicable
9. High school diploma or GED required. Associates degree in business, or related field preferred
10. Previous administrative experience on a construction site preferred
11. Minimum one year of administrative experience
12. Notary Public designation helpful

A few benefits offered include:  

• (for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  

• Dental plan  

• 401k retirement plan with a generous Mortenson match  

• Paid time off, holidays, and other paid leaves  

• Employer paid Life, AD&D, and disability insurance  

• No-Cost mental health tool and concierge with extensive work-life resources 

• Tuition reimbursement  

• Adoption Assistance   

• Gym Membership Discount Program   

The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). 

 Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.   

Please make note:  

• Visa sponsorship is not offered for this position.  

• Our postings are typically open a minimum of 5 days and an average of 44 days.  

ABOUT MORTENSON 

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.  

Let’s Redefine Possible®  

Equal Employment Opportunity 

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