Executive Office Operations Assistant

Job Description

Job Summary:

The Executive Office Operations Assistant plays a key role in ensuring the smooth daily functioning of the Executive Office. Reporting into the Chief of Staff and working closely with the Director of Executive Operations, this role supports a wide range of tasks — everything from coordinating food service and supply needs to helping prepare meeting spaces and assisting with on-site logistics. The ideal candidate is solutions-oriented, organized, and eager to contribute to a dynamic and fast-paced media environment.

This is a growth-oriented role with responsibilities that will evolve over time. The right candidate will have opportunities to take on more complex projects and develop professionally within the Executive Office team.

Motivation:

• You are a self-starter, ready to take on new challenges and opportunities. 

• You thrive as hands-on logistical support, and generally making sure the office environment reflects the energy and professionalism of our mission. 

• You’ll be the go-to person for making sure things “just work.” 

• You understand the importance of confidentiality and discretion when working in close proximity to sensitive information and high-level discussions. 

• You understand how to manage time effectively, respond with urgency when needed, and prioritize tasks to support the fast pace and shifting needs of executive leadership.

• You strive for excellence across all that you do. 

Key Responsibilities:

• Maintain and update team databases and documentation; help develop and refine processes to ensure operational efficiency and clarity.

• Monitor and maintain stock of office supplies and other essentials for the Executive Office.

• Draft and format team documents, memos, and communications with professionalism and attention to detail.

• Help research and compile briefing documents for internal and external meetings as needed.

• Assist with arrangements, logistics, and research for travel and events.

• Coordinate location booking, catering, and technical needs for executive meetings, working sessions, and events, and assist with day-of logistics as needed.

• Support logistics for visiting guests, including room scheduling and hospitality needs.

• Run occasional errands and coordinate ad hoc requests that help the executive team operate efficiently.

• Maintain clean, organized, and professional shared spaces in and around the Executive Office.

• Maintain knowledge of industry landscape in organized shared data spaces.

• Handle confidential information and sensitive materials with utmost discretion and professionalism.

• Support the Executive Office with other administrative tasks as needed.

Qualifications:

• Minimum 1–3 years of experience in office support, facilities coordination, event planning or hospitality.

• Strong attention to detail and a proactive, helpful attitude.

• Ability to juggle multiple tasks and respond quickly to changing needs.

• Proven ability to manage competing tasks and adapt quickly to shifting priorities in a dynamic environment.

• Comfortable working in a fast-moving, high-pressure media environment.

• Demonstrated ability to handle confidential information with discretion and sound judgment.

Preferred Qualifications:

• Knowledge of local entertainment and dining amenities.

• Familiarity with the Washington, D.C. community — including venues, vendors, organizations, and key contacts — is a plus for supporting executive events and engagement.

Ideal Candidate:

You’re someone who takes pride in making sure everything runs seamlessly. You’re reliable, friendly, and not afraid to roll up your sleeves to make sure the office runs like a well-oiled machine. You maintain a high level of discretion and professionalism, especially when dealing with executives, sensitive information, and high-stakes conversations. You love being part of a team that supports big things behind the scenes.

The Washington Post’s policy for employees is five days per week in the office, with exceptions for newsgathering an